Job Description

Location:  Accra, Ghana

Our client, a reputable organization based in Accra, is seeking a highly organized, professional, and proactive Executive Secretary / Office Executive to provide administrative and executive support to senior management while ensuring the smooth and efficient running of office operations.

The ideal candidate will possess excellent communication, coordination, and stakeholder management skills, with the ability to handle confidential information, manage multiple priorities, and maintain effective relationships with internal and external stakeholders, including regulatory and government institutions.

Key Responsibilities

Executive Support

• Provide comprehensive administrative and secretarial support to executive management.
• Manage executives’ calendars, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes, and correspondence.
• Screen and prioritize incoming communications, emails, and phone calls.
• Draft, review, and distribute official letters, reports, and other business documents.
• Maintain confidentiality of sensitive company and executive information.

Office Administration

• Coordinate and oversee daily office operations to ensure efficiency and productivity.
• Maintain office records, filing systems, and document management processes.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate internal meetings, workshops, and corporate events.
• Ensure compliance with company administrative policies and procedures.

Stakeholder & Regulatory Liaison

• Serve as a point of contact between the organization and external stakeholders.
• Liaise with government agencies, regulatory authorities, industry bodies, and service providers as required.
• Monitor and follow up on regulatory submissions, permits, licenses, and compliance requirements.
• Assist in preparing documentation for regulatory and corporate compliance matters.
• Build and maintain positive relationships with key stakeholders and partners.

Coordination & Reporting

• Track action items and follow up on management directives.
• Support the preparation of management reports and operational updates.
• Coordinate cross-functional activities and facilitate communication across departments.
• Assist with special projects and strategic initiatives assigned by management.

Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Public Administration, Corporate Affairs, or a related field.
• Minimum of 2–5 years’ relevant experience in administration, executive assistance, office management, government liaison, corporate affairs, or a similar role.
• Strong understanding of office administration and executive support functions.
• Knowledge of Ghanaian regulatory, compliance, and government engagement processes will be an added advantage.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and under minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Key Competencies

• Executive and Administrative Support
• Office Management
• Stakeholder Relationship Management
• Government & Regulatory Liaison
• Communication and Interpersonal Skills
• Time Management and Organization
• Report Writing and Documentation
• Problem-Solving and Decision-Making
• Attention to Detail
• Confidentiality and Professionalism

What We Offer

• Competitive salary and benefits package.
• Professional and growth-oriented work environment.
• Opportunities for career development and advancement.
• Exposure to executive-level operations and stakeholder engagement.

How to Apply

Qualified and interested candidates should send their updated CV to:

📧 pait.pjkt@gmail.com

Subject Line: Application – Executive Secretary / Office Executive

Application Deadline: Applications will be reviewed on a rolling basis until a suitable candidate is identified.

Only shortlisted candidates will be contacted.