HR / Administrative Assistant – Mission Pediatrics

Job Description

Company: Mission Pediatrics
Location: Kokomlemle, Caprice, Accra
Employment Type: Full-Time
Application Deadline: 30 November 2026

ABOUT THE ROLE

Mission Pediatrics is seeking a highly organised, proactive and detail-oriented HR / Administrative Assistant to join our team.

The successful candidate will provide essential support to the Human Resources and administrative functions, helping to ensure that employee-related processes, office administration and day-to-day operations run smoothly and efficiently.

We are looking for an individual with strong organisational abilities, excellent communication skills and a positive, service-oriented approach to work. The ideal candidate should be comfortable handling multiple responsibilities, maintaining accurate records, supporting employees and management, and ensuring that administrative tasks are completed accurately and on time.

This is an excellent opportunity for an individual who is looking to build or further develop their career in Human Resources and Administration within a professional healthcare environment.

KEY RESPONSIBILITIES

Human Resources Support

• Assist with day-to-day HR activities and administrative processes.
• Support the preparation and maintenance of employee records and personnel files.
• Assist with employee onboarding, documentation and orientation.
• Support recruitment activities, including scheduling interviews and communicating with candidates.
• Assist with the preparation of HR letters, memos and other employee-related documents.
• Maintain accurate and confidential employee information.
• Support leave, attendance and other routine employee administration.
• Respond to employee enquiries and direct more complex matters to the appropriate supervisor.
• Assist in communicating HR policies, procedures and workplace information to employees.
• Support employee engagement and other HR initiatives as required.

Administrative Support

• Provide general administrative support to management and other departments.
• Prepare, organise and maintain documents, correspondence, reports and records.
• Assist with scheduling meetings, appointments and other administrative activities.
• Handle incoming enquiries and direct them to the appropriate person or department.
• Maintain an organised filing and document management system.
• Support the procurement and management of basic office supplies and administrative resources.
• Monitor and follow up on assigned administrative tasks and deadlines.
• Assist with preparing presentations, reports and other business documents.
• Support the smooth coordination of day-to-day office operations.

Communication & Coordination

• Maintain professional communication with employees, management, candidates, clients and other stakeholders.
• Draft emails, letters, notices and other internal communications where required.
• Coordinate information between HR, management and other departments.
• Handle confidential and sensitive information with discretion and professionalism.
• Ensure that important information and requests are communicated and followed up promptly.

KEY REQUIREMENTS

Applicants should have:

• A Degree or Diploma in Human Resource Management, Business Administration or an equivalent/relevant field.
• Excellent written and verbal communication skills.
• Good computer literacy and proficiency in standard Microsoft Office applications.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Strong problem-solving and decision-making abilities.
• Ability to multitask and effectively manage competing priorities.
• Good interpersonal and relationship-management skills.
• Ability to work independently as well as collaboratively within a team.
• High level of integrity, confidentiality and professionalism.
• A proactive attitude and willingness to take initiative.

DESIRED EXPERIENCE

Previous experience in Human Resources, Administration, healthcare administration or a similar support role will be an advantage.

Knowledge of basic HR processes and employment practices will also be beneficial.

KEY COMPETENCIES

• Human Resources Administration
• Office Administration
• Communication & Interpersonal Skills
• Organisation & Time Management
• Records & Document Management
• Confidentiality
• Problem Solving
• Multitasking
• Attention to Detail
• Teamwork
• Professionalism
• Customer Service Orientation

THE IDEAL CANDIDATE

The successful candidate should be someone who is:

• Organised: Able to manage documents, schedules and multiple tasks efficiently.
• Proactive: Willing to take initiative and identify areas requiring attention.
• Detail-oriented: Able to maintain accuracy when handling employee and administrative records.
• Professional: Demonstrates maturity, discretion and good judgement.
• People-focused: Enjoys working with employees and supporting a positive workplace environment.
• Adaptable: Comfortable handling changing priorities in a busy work environment.
• Reliable: Able to follow through on assignments and meet deadlines.

HOW TO APPLY

Interested and qualified candidates should submit their updated CV and cover letter to berlindaackaah@missionclinicgh.com

📍 Location: Kokomlemle, Caprice, Accra

Application Deadline: 30 November 2026

Only shortlisted candidates will be contacted.