Administrative Assistant – Denker Industrial Limited

Job Description

Job Overview

We are seeking a highly organised, proactive, and detail-oriented Administrative Assistant to provide efficient administrative and operational support to the organisation.

The successful candidate will play an important role in ensuring the smooth running of daily office activities, coordinating schedules and communication, preparing business documents, maintaining records, and supporting various administrative processes.

The role also requires the ability to work with contracts, employment agreements, and other confidential company documentation. The ideal candidate should therefore demonstrate excellent organisational skills, professional communication, discretion, and strong attention to detail.

Key Responsibilities

Administrative & Operational Support

• Support the company’s day-to-day administrative activities and general business operations.
• Coordinate routine office activities and ensure that administrative tasks are completed accurately and on time.
• Provide administrative assistance to management and various departments as required.
• Maintain an organised and professional office environment.
• Monitor administrative requirements and proactively follow up on outstanding matters.
  
  

Documentation & Correspondence

• Prepare business letters, reports, meeting minutes, memos, presentations, and other official documents.
• Draft, format, proofread, organise, and maintain company correspondence.
• Maintain accurate electronic and physical filing systems.
• Ensure that important documents are properly recorded, stored, and easily accessible when required.
• Assist in preparing and compiling documents for meetings and other business activities.
  
  

Contracts & Legal Documentation

• Assist in drafting, reviewing, organising, and maintaining contracts and related legal documents.
• Support the preparation and administration of employment agreements and other company documentation.
• Ensure that contractual and legal documents are properly filed and maintained.
• Track relevant documentation, deadlines, renewals, and outstanding actions associated with contracts.
• Escalate issues requiring legal or management attention to the appropriate person.
  
  

Communication & Front Office Management

• Manage incoming calls, enquiries, correspondence, appointments, and visitor interactions professionally.
• Receive and direct visitors appropriately while maintaining a professional front-office experience.
• Respond to routine enquiries or direct them to the appropriate department or responsible officer.
• Maintain professional communication with employees, clients, suppliers, visitors, and other stakeholders.
• Assist with scheduling and coordinating appointments and business engagements.

Meetings, Schedules & Coordination

• Coordinate meetings, appointments, schedules, and other organisational activities.
• Prepare meeting agendas, supporting documents, attendance lists, and minutes where required.
• Ensure that meeting-related actions and follow-ups are properly documented.
• Facilitate communication and coordination between departments to support smooth workflow.
• Follow up with relevant employees on agreed actions and deadlines.
  
  

Task & Deadline Management

• Monitor assigned tasks, deadlines, pending actions, and outstanding administrative matters.
• Follow up with responsible individuals or departments to ensure timely completion of assignments.
• Maintain task trackers, schedules, and administrative records where necessary.
• Identify pending or overdue matters and bring them to the attention of the appropriate person.
• Support management in ensuring that important administrative priorities are not overlooked.
  
  

Confidentiality & Records Management

• Handle confidential company, employee, contractual, and business information with the highest level of discretion.
• Maintain accurate and secure company records and documentation.
• Ensure that confidential documents are only accessed or shared with authorised individuals.
• Exercise sound judgement when dealing with sensitive information and correspondence.
• Maintain professionalism and confidentiality at all times.
  
  

Qualifications & Requirements

Applicants should possess the following:

• Bachelor’s degree or higher in Business Administration, Office Management, Secretarial Studies, or a related field.
• 2–3 years of relevant administrative experience is preferred.
• Good written and verbal communication skills.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, email, and other standard office applications.
• Strong organisational, record-keeping, and time-management skills.
• Ability to draft, organise, and review contracts and employment agreements.
• Good attention to detail and accuracy.
• Ability to manage multiple assignments and meet deadlines.
• Ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills and a professional approach to dealing with people at different levels of the organisation.
  
  

Key Competencies

The ideal candidate should demonstrate:

• Excellent administrative and organisational skills.
• Strong written and verbal communication.
• High attention to detail.
• Good document preparation and record-management abilities.
• Strong time management and follow-up skills.
• Professionalism and discretion.
• Ability to prioritise and manage multiple tasks.
• Good judgement and problem-solving ability.
• Proactive and dependable work attitude.
• Ability to work independently while also collaborating effectively with different departments.
• Strong computer literacy and proficiency in office productivity tools.

Ideal Candidate

The successful candidate will be a highly organised, dependable, and proactive administrative professional who can take ownership of routine administrative responsibilities while providing reliable support to management and other departments.

You should be comfortable working in a fast-paced environment, managing multiple priorities, preparing important business documentation, coordinating schedules, and handling confidential information.

Experience with contract documentation and employment agreements will be particularly valuable for this position.

Application

Interested and qualified candidates should submit their application in accordance with the employer’s stated application procedure.

Only candidates who meet the required qualifications and experience will be considered.

Email: Precious.denker@gmail.com

Location: Tema