Administrative Assistant – Zonda Tec Ghana Limited

Job Description

JOB SUMMARY
Zonda Tec Ghana Limited is seeking a detail-oriented and proactive Administrative Assistant with an Engineering background to support our Project Department. The primary function of this role is to manage the end-to-end acquisition of statutory permits, licenses, and regulatory approvals required for our building and construction projects. This role serves as the crucial administrative bridge between the company’s engineering team and various Ghanaian government regulatory bodies.

KEY RESPONSIBILITIES
1. Prepare, compile, and submit applications for all necessary statutory permits and licenses, including but not limited to:
.Building Permits (Metropolitan/Municipal/District Assemblies).
.Environmental Permits (Environmental Protection Agency – EPA).
.Zoning and Land Use Certificates.
.National Fire Service Clearance/Certificates.
.Utility connections (Water, Electricity, and Sewerage) permits.
2. Track the status of all permit applications and proactively follow up with regulatory authorities to expedite approvals.
3. Ensure all project documentation meets the technical specifications and regulatory standards required by Ghanaian law.
4. Maintain a centralized digital and physical filing system for all project permits, contracts, drawings, and regulatory correspondence.
5. Prepare technical and administrative reports, letters, and presentations for the Project Manager.
6. Schedule and coordinate meetings between the engineering team, external consultants, and government officials.
7. Review tender documents and engineering drawings to identify permit requirements.
8. Liaise between the civil/structural engineers and government inspectors during site inspections.
9. Translate technical engineering requirements into the standard language required for official permit applications.

QUALIFICATIONS AND REQUIREMENTS
· A Bachelor’s Degree or Higher National Diploma (HND) in Engineering (Civil, Mechanical, Construction, or Structural Engineering preferred) OR a related technical field with a strong understanding of construction processes.
· Minimum of 2–3 years of work experience in an administrative, project support, or regulatory compliance role, preferably within the construction, real estate, or automobile industry in Ghana.
· Proven record of accomplishment of successfully obtaining building/construction permits from Ghanaian authorities (e.g., MMDA, EPA, Fire Service) is a strong advantage

HOW TO APPLY
Interested applicants should send their CVs to the Email: hr.zonda@gmail.com. Kindly state Administrative Assistant (Project Support)” as your email subject.
Please kindly note that only shortlisted candidates will be contacted.