Administrative & HR Officer – PRETAG

Job Description

 Job Purpose 

To support the Fund Administrator in delivering the Fund’s human resource, administrative, and 

security support functions, ensuring compliant HR practices, smooth office administration, and a safe working environment. 

Key Duties and Responsibilities 

• Recruitment & Onboarding: Support the  recruitment, selection, and onboarding of new staff, under the direction of the Administrator. 

• Personnel Records Management: Maintain accurate and up-to-date personnel records, files, and HR documentation for all employees. 

• Leave & Attendance Administration: Administer staff leave, attendance, and other HR records in line with policy. 

• Payroll Support: Support preparation of payroll inputs, including attendance, leave, and deductions, for the Finance & Accounts department. 

• Performance Appraisal Coordination: Support staff performance appraisal processes and maintain related records. 

• Office Administration: Handle day-to-day office administration, including procurement of office supplies, utilities, and facility maintenance. 

• Fleet & Premises Supervision: Supervise the Driver and Janitor in the delivery of transport and premises-maintenance services. 

• Security Contract Monitoring: Monitor day-to-day delivery of the Fund’s outsourced security 

contract, including the performance and conduct of Security Officers on-site, escalating incidents to the Administrator as they arise. 

• Staff Welfare: Handle staff welfare matters and support a positive and productive workplace culture. 

• Events Coordination: Support the organisation of internal meetings, training sessions, and staff events. 

Qualification and Experience 

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field 

• Minimum of 3 years’ relevant HR/administration experience 

• Working knowledge of Ghana’s Labour Act and HR best practices 

• Basic familiarity with vendor/contract management is an advantage 

Skills and Competencies 

• Good knowledge of HR policies, procedures, and labour regulations 

• Strong organisational and multitasking skills 

• Good interpersonal and conflict-resolution skills 

• Confidentiality and sound judgement in handling sensitive information 

• Proficiency in Microsoft Office and HR record-keeping systems 

• Ability to oversee outsourced service providers and manage service contracts 

How to Apply 

Qualified and interested applicants should submit their Application Letter and CV via one of the 

following methods: 

• In-Person: Drop off at the PRETAG Fund Office 

• Email: cctfundconfidentials@gmail.com 

Important Note: Please ensure your application is submitted by the deadline on November 22,2026. 

Due to the high volume of applications, only shortlisted applicants will be contacted.