Administrative Officer – Dream Jobs Africa

Job Description

Industry: Manufacturing / Corporate Services
Employment Type: Full-Time / Hybrid
Location: Tema, Kumasi and Takoradi
Application Deadline: 27^th May, 2026

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Officer to support the efficient day-to-day operations of the organization. The successful candidate will be responsible for coordinating administrative activities, maintaining office systems, supporting internal teams, and ensuring smooth office operations.

The ideal candidate should possess strong communication, organizational, and multitasking abilities with the capacity to work effectively in a fast-paced environment.

Key Responsibilities

• Coordinate and manage daily administrative operations to ensure efficiency and effectiveness
• Maintain organized filing systems and accurate documentation, both manually and electronically
• Prepare reports, correspondence, presentations, and other administrative documents as required
• Manage office supplies, stationery, and equipment, ensuring timely replenishment and proper usage
• Coordinate meetings, appointments, workshops, and travel arrangements for management and staff
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls
• Support the preparation of budgets, reports, and operational records
• Maintain and update employee, client, and vendor records where necessary
• Ensure proper maintenance of office facilities and coordinate repairs or servicing when required
• Liaise with vendors, service providers, and stakeholders to support office operations
• Assist management in implementing administrative policies and procedures
• Provide general administrative and clerical support to various departments
• Ensure confidentiality and proper handling of sensitive information and company records
• Perform any other duties assigned by management

Qualifications & Experience

• Bachelor’s degree or HND in Business Administration, Management, Public Administration, or a related field
• Minimum of 2 years’ relevant experience in administration or office management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong understanding of office administration procedures and practices
• Excellent organizational and time management skills

Skills & Competencies

• Strong communication and interpersonal skills
• High attention to detail and accuracy
• Ability to multitask and prioritize work effectively
• Strong problem-solving and coordination abilities
• Professionalism, integrity, and confidentiality
• Ability to work independently and within a team environment
• Good report writing and record management skills

What We Offer

• Competitive salary and benefits package
• Supportive and professional work environment
• Opportunities for career growth and professional development
• Exposure to dynamic and collaborative work culture