Stock Control Officer – Sametro

Job Description

Job Summary 

Stock Control Officer is responsible for managing and controlling the inventory of mobile phones, accessories, and related products. The role ensures accurate stock records, monitors inventory movement, prevents losses, and maintains optimal stock levels to support sales and customer demand. The officer works closely with procurement, sales, warehouse, and finance teams to ensure efficient stock management and compliance with company policies. 

Key Responsibilities 

1. Inventory Management 

1. Maintain accurate records of all mobile phone devices and it related accessories. 
2. Monitor stock levels daily to ensure product availability. 
3. Conduct regular stock counts and reconcile physical inventory with system records and Sales Executives. 
4. Investigate and resolve inventory discrepancies promptly. 
5. Track stock by model, brand, color, storage capacity, IMEI number, and serial number. 
   
   
   

2. Receiving Stock 

1. Receive mobile phone devices and accessories from suppliers. 
2. Verify deliveries against purchase orders and delivery notes. 
3. Inspect products for damage, defects, or shortages. 
4. Record IMEI numbers and serial numbers accurately. 
5. Label and store products according to company standards. 
   
   
   

3. Stock Issuing 

1. Issue products to retail stores, sales staff, or customers based on approved documentation. 
2. Verify product details before dispatch. 
3. Record all stock movements in the inventory management system. 
4. Ensure correct IMEI numbers are assigned to invoices and customers. 
   
   

4. IMEI and Serial Number Management 

1. Maintain accurate records of every device’s IMEI and serial number. 
2. Track devices from receipt to sale. 
3. Prevent duplicate or incorrect IMEI registrations. 
4. Assist in tracing lost or stolen devices. 
   
   

5. Inventory Reconciliation 

1. Perform daily, weekly, monthly, and annual stock reconciliations. 
2. Compare physical inventory with system records. 
3. Investigate shortages, overages, and damaged stock. 
4. Prepare reconciliation reports for management. 
   
   

6. Stock Monitoring 

1. Monitor fast-moving and slow-moving products. 
2. Identify obsolete or discontinued phone models. 
3. Recommend stock replenishment based on sales trends. 
4. Ensure minimum and maximum stock levels are maintained. 
   
   

7. Warehouse Management  

Management

1. Organize products by brand, model, storage capacity, and color. 
2. Maintain a clean, secure, and well-arranged storage area. 
3. Ensure proper handling of high-value electronic products. 
4. Follow safety and security procedures for inventory storage. 
   
   

8. Loss Prevention 

1. Monitor inventory to prevent theft, fraud. 
2. Report suspicious inventory activities. 
3. Ensure secure storage of high-value mobile devices. 
4. Support internal audits and investigations. 
   
   

9. Reporting 

Prepare and submit: 

1. Daily stock reports 
2. Weekly inventory reports 
3. Monthly stock reconciliation reports 
4. IMEI tracking reports 
5. Stock movement reports 
6. Sales and inventory reports 
7. Damaged goods reports 
8. Slow-moving stock reports 
9. Stock valuation reports 
   
   

10. System Management 

1. Update inventory records using inventory management software. 
2. Process stock transfers between warehouses and retail branches. 
3. Generate inventory reports. 
4. Ensure data accuracy within the inventory system. 
   
   

11. Coordination 

• Work closely with: 

1. Sales Department 
2. Procurement Team 
3. Warehouse Staff 
4. Finance Department 
5. Service and Repair Center 
6. Retail Store Managers 
   
   

Required Qualifications 

• Diploma or Bachelor’s degree in: 

1. Supply Chain Management 
2. Logistics 
3. Procurement 
4. Business Administration 
5. Inventory Management 
6. Warehouse Management 
   
   

Required Skills 

1. Inventory management 
2. IMEI and serial number tracking 
3. Warehouse management 
4. Microsoft Excel 
5. Inventory management software i.e. any inventory management systems 
6. Data analysis 
7. Report preparation 
8. Strong numerical skills 
9. Excellent attention to detail 
10. Time management 
11. Communication skills 
12. Problem-solving 
13. Teamwork 
    
    

Key Performance Indicators (KPIs) 

1. Inventory accuracy rate 
2. IMEI tracking accuracy 
3. Stock variance percentage 
4. Stock turnover ratio 
5. Number of inventory discrepancies 
6. On-time stock replenishment 
7. Inventory audit compliance 
8. Warehouse organization standards 
   
   

Personal Attributes 

1. Honest and trustworthy 
2. Highly organized 
3. Detail-oriented 
4. Analytical and accurate 
5. Reliable and dependable 
6. Strong sense of responsibility 
7. Good interpersonal skills 
8. Ability to work under pressure 
9. Customer-focused 
10. High level of integrity 

Daily Duties 

1. Verify and receive new mobile phone shipments. 
2. Record IMEI and serial numbers in the inventory system. 
3. Update stock records after every receipt, transfer, or sale. 
4. Conduct spot checks and reconcile inventory. 
5. Prepare daily stock movement reports. 
6. Issue products to stores or customers with proper documentation. 
7. Monitor stock levels and notify procurement when reorder points are reached. 
8. Secure high-value devices and investigate discrepancies. 
9. Coordinate with sales and warehouse teams to ensure timely product availability. 

To apply, send your CV to hr@sametro.com.gh using the Role Title as Subject. 

Note: Only shortlisted and qualified Applicants will be