Program Administrative Assistant (Remote) – Robert Wood Johnson Foundation

Job Description

Job Title: Program Administrative Assistant

Organization: Robert Wood Johnson Foundation (RWJF)

Location: Princeton, New Jersey, USA

Employment Type: Full-Time

Work Model: Hybrid Flexible Purpose (HFP)

Salary: Starting at $65,000 per year

Application Deadline: July 6, 2026 (External Applicants)

About the Robert Wood Johnson Foundation

The Robert Wood Johnson Foundation (RWJF) is one of the largest philanthropic organizations in the United States dedicated to improving health and healthcare outcomes. Since 1972, the foundation has invested in innovative programs, research, and partnerships that help create healthier and more equitable communities.

RWJF’s mission focuses on addressing structural barriers to health while advancing economic inclusion, equitable healthcare systems, and healthy community conditions.

The Program Administrative Assistant (PAA) provides comprehensive administrative support to Program Department colleagues, including managing directors, program officers, and program associates.

Key Responsibilities

The successful candidate will support multiple program teams by:

Administrative Support

• Managing complex calendars and scheduling meetings
• Coordinating domestic and international travel arrangements
• Processing expense reports and reimbursements
• Preparing presentations, reports, and spreadsheets
• Maintaining contact databases and records
• Drafting professional correspondence

Meeting and Event Coordination

• Organizing virtual and in-person meetings
• Coordinating webinars and conferences
• Managing participant registrations and RSVPs
• Taking meeting minutes and distributing notes
• Arranging catering and meeting logistics

Financial Administration

• Processing invoices and payments
• Managing consulting authorizations
• Tracking expenses and reimbursements
• Submitting check requests

Technology and Systems Support

• Supporting colleagues with various technology platforms
• Assisting with Zoom, Teams, and conference tools
• Working with systems such as Workday, Concur, Salesforce, and other internal applications

Required Qualifications

Candidates should demonstrate:

• Strong organizational and time management skills
• Excellent attention to detail
• Experience using Microsoft Office Suite
• Ability to manage multiple priorities simultaneously
• Strong interpersonal and customer service skills
• Ability to work independently and collaboratively
• Commitment to diversity, equity, and inclusion

A combination of education and experience equivalent to an associate degree or technical qualification is required.

Preferred Qualifications

RWJF is particularly interested in candidates who have:

• Three or more years of relevant administrative experience
• Experience using Workday and Concur
• Experience supporting executives or program teams
• Strong project coordination abilities
• Experience working in nonprofit, philanthropic, healthcare, or related sectors

Salary and Benefits

RWJF offers a competitive compensation package that includes:

• Starting salary of $65,000 annually
• Potential starting salary up to $66,300 for highly qualified candidates
• Comprehensive health benefits
• Retirement benefits
• Generous paid time off
• Transition stipend for new employees
• Professional development opportunities