Procurement & Sourcing Officer – Big Diamond Homes

Job Description

Company: Big Diamond Homes
Department: Supply Chain & Operations
Reports To: Head of Supply Chain & Operations
Employment Type: Full-Time

JOB PURPOSE

The Procurement & Sourcing Officer will be responsible for sourcing, evaluating, negotiating with, and procuring kitchen appliances, perfumes, stationery, and other related consumer products from reliable local and international suppliers.

The role will ensure that products are procured at the best possible combination of price, quality, availability, and reliability, while maintaining strong supplier relationships and ensuring timely delivery of purchased goods.

The successful candidate will contribute to an efficient procurement process by identifying suitable suppliers, negotiating favourable commercial terms, managing purchase orders, coordinating import logistics, and monitoring supplier performance.

KEY RESPONSIBILITIES

1. Supplier Sourcing & Evaluation

• Identify and research potential local and international suppliers of kitchen appliances, perfumes, stationery, and related consumer goods.
• Evaluate suppliers based on pricing, product quality, production capacity, reliability, delivery timelines, and commercial terms.
• Conduct supplier due diligence and support the onboarding of new suppliers.
• Maintain an updated database of approved and potential suppliers.
• Develop alternative supplier options to reduce procurement and supply-chain risks.

2. Procurement & Purchase Order Management

• Prepare and issue purchase orders in accordance with approved procurement requirements.
• Ensure purchase orders accurately reflect product specifications, quantities, prices, delivery terms, and agreed conditions.
• Track purchase orders from placement through shipment and final delivery.
• Follow up with suppliers to ensure orders are delivered within agreed timelines.
• Maintain accurate procurement records and documentation.

3. Price & Contract Negotiation

• Negotiate competitive prices with suppliers while maintaining required quality standards.
• Negotiate favourable payment and credit terms where applicable.
• Agree on delivery schedules and other commercial terms with suppliers.
• Review supplier quotations and conduct price comparisons before making procurement recommendations.
• Identify opportunities for cost savings and improved purchasing efficiency.

4. Import & Logistics Coordination

• Coordinate with suppliers, freight forwarders, clearing agents, and relevant internal teams on imported goods.
• Ensure the availability and accuracy of required import and shipping documentation.
• Monitor shipment schedules and provide updates on expected delivery dates.
• Support customs clearance and resolve documentation or shipment-related issues.
• Track imported goods from supplier dispatch through arrival and final delivery.

5. Supplier Relationship Management

• Build and maintain professional relationships with key suppliers and strategic sourcing partners.
• Communicate procurement requirements, specifications, delivery expectations, and quality standards to suppliers.
• Address supplier-related issues and work collaboratively to resolve delays, quality concerns, or discrepancies.
• Maintain effective communication with both local and international suppliers.

6. Supplier Performance Monitoring

• Monitor supplier performance against agreed standards and service expectations.
• Maintain and update supplier scorecards.
• Evaluate suppliers based on factors such as price competitiveness, product quality, delivery reliability, responsiveness, and compliance.
• Recommend corrective actions or alternative suppliers where performance falls below expectations.

7. Market & Procurement Research

• Conduct market research to identify new suppliers, products, pricing trends, and sourcing opportunities.
• Monitor changes in supplier pricing and market conditions.
• Research alternative products and sourcing markets that can provide better value.
• Provide procurement-related insights to management to support informed purchasing decisions.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree or HND in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• 3–5 years of relevant experience in procurement, sourcing, purchasing, or supply chain operations.
• Experience sourcing or procuring imported consumer goods will be an advantage.
• Practical experience dealing with local and international suppliers.
• Experience with purchase orders, supplier negotiations, shipment tracking, and procurement documentation.
• Knowledge of import procedures, customs clearance, and freight forwarding processes is desirable.

CORE SKILLS & COMPETENCIES

The ideal candidate should demonstrate strong capabilities in:

• Supplier Sourcing & Evaluation
• Procurement & Purchasing
• Negotiation
• Market Research
• Import Logistics
• Supplier Relationship Management
• Purchase Order Management
• Cost Analysis & Cost Reduction
• Procurement Systems
• Inventory & Supply Chain Coordination
• Problem Solving
• Communication & Interpersonal Skills
• Attention to Detail
• Analytical & Decision-Making Skills

KEY PERFORMANCE EXPECTATIONS

The successful candidate will be expected to:

• Secure reliable suppliers offering competitive pricing and quality products.
• Ensure procurement activities are completed accurately and within agreed timelines.
• Minimize unnecessary procurement costs while maintaining product quality.
• Maintain strong supplier relationships.
• Ensure effective tracking of purchase orders and shipments.
• Support timely import and customs clearance processes.
• Maintain accurate procurement and supplier records.
• Regularly monitor and report on supplier performance.
• Identify opportunities to improve procurement efficiency and reduce supply-chain risks.

How to Apply

Interested and qualified candidates should submit:

• A detailed Curriculum Vitae (CV)
• A Cover Letter

Please clearly indicate “Procurement & Sourcing Officer” as the subject of your email.

Email: bigdiamondhomes@gmail.com

Only shortlisted candidates will be contacted.