Finance & Administrative Officer – ACET
Job Description
About ACET
The African Center for Economic Transformation (ACET) is an economic policy institute supporting Africa’s long-term growth through transformation. We produce research, offer policy advice, and galvanize action for African countries to develop their economies, reduce poverty, and improve livelihoods for all their people. We are the pre-eminent African organization advancing African solutions to African challenges.
| Job Title | Finance & Administrative Officer |
| Reporting Line | Finance Manager |
| Location | Accra, Ghana |
| Job SummaryThe primary purpose of this position is to provide effective and efficient finance and administrative support to the Finance department. | |
| Roles and Responsibilities: Specifically the Finance & Administrative Officer:- 1. Administrative and Financial Support: Process payment vouchers and receipts in accordance with ACET’s financial policies and procedures.Verify and compile supporting documentation for financial transactions.Maintain accurate physical and electronic financial filing systems. 2. Financial Data Management: Record and post financial transactions into the accounting system accurately and timely.Maintain and update vendor, supplier, and beneficiary records.Verify and code invoicesEnsure data integrity and accuracy in financial databases and records. 3. Cash and Banking Management: Review petty cash transactions and reimbursements, ensuring proper documentation and accountability processes are followed.Prepare banking documentation, including transfer instructions and deposit slips.Conduct bank and cash reconciliations and investigate discrepancies.Monitor cash balances and support cash flow management activities. 4. Record Keeping and Audit Support: Maintain organized financial records and archives in accordance with retention policies.Ensure all financial documents are properly labeled, filed, and readily accessible.Prepare documentation required for internal and external audits.Support financial reviews and compliance assessments. 5. Financial Reporting and Analysis: Assist in the preparation of monthly, quarterly, and annual financial reports.Prepare schedules, reconciliations, and supporting analyses for management review.Monitor budget utilization and support variance analysis.Assist in tracking project expenditures and donor-funded activities. 6. Operational and Compliance Support: Support logistics and administrative activities related to finance operations.Follow up on outstanding documentation, approvals, and payment requests.Ensure compliance with organizational policies, financial regulations, internal controls and donor requirements.Any other duties as may be assigned from time to time in support of ACET’s Finance and Administrative goals | |
The Talented Individual
| Education/ExperienceBachelor’s degree in the Accounting, Finance, Business Administration or any other related field.At least two years’ experience in accounting, finance and admin support duties.Knowledge, Skills, Abilities Experience of accounting and/or bookkeepingKnowledge of financial systems, including accounting systems and budgetary controlStrong administrative skills.Excellent communications skills, both written and verbal.Ability to work well when under pressure and keep to deadlines.Must be organised and able to manage various projects simultaneously when required.Ability to work independently as well as part of a team. |
ACET Values
ACET strives to ensure an equitable and merit-based workplace. We promote ongoing employee development to strengthen staff capacity and further professional goals. We operate around five core values:
- Pioneering: We try to push the envelope in the spirit of being a “think and do”
- Respect: We believe that in respecting each other, we will grow
- Integrity: We are transparent and accountable in our
- Collaboration: We believe our best results are achieved by working well
- Excellence: We aspire to the highest level of critical thinking to solve difficult problems