Administrative Secretary – Eon Engineering Solutions Limited

Job Description

Eon Engineering Solutions Limited specializes in the execution of Civil engineering, Marine engineering and Construction projects.

Position Description

We are seeking a highly organized and detail-oriented Administrative Secretary to provide administrative and clerical support at our project site. The successful candidate will be responsible for maintaining accurate site records, coordinating documentation, supporting communication between the site and head office, and ensuring the smooth day-to-day running of site administrative activities.

1. Provide day-to-day administrative and secretarial support to the site team.
2. Maintain and organize site files, records, correspondence, and other project documentation.
3. Prepare, receive, record, and distribute official site correspondence and documents.
4. Assist with attendance and timesheet records and submit relevant reports to management.
5. Prepare letters, memos, reports, meeting minutes, and other administrative documents and coordinate the submission and filing of documents between the project site, head office, and other relevant parties.
6. Assist with procurement and administrative documentation.
7. Receive and direct incoming calls, emails, visitors, and site-related enquiries appropriately.
8. Perform other administrative duties assigned by the Site Manager, Project Manager or Management.

Position Requirements

1. HND or Bachelor’s Degree in  Business Administration, Management or a related field.
2. Minimum of 1 to 2 years’ experience as an Administrative Secretary or in a similar administrative position. Previous experience in a construction, civil engineering or project-based company will be an added advantage.
3. Proficiency in Microsoft Office applications, particularly Word and Excel.
4. Good written and verbal communication skills.
5. Strong organizational and record-keeping skills and attention to detail.
6. Ability to manage multiple administrative tasks and work independently with minimal supervision.