Administrative Personnel – FKT Trans Solution Ltd

Job Description

About the Role

FKT Trans Solution Ltd is seeking a proactive, organised and detail-oriented Administrative Personnel to join its team in Accra.

The successful candidate will provide comprehensive administrative and business support, ensuring the smooth running of daily office operations. The role involves preparing business proposals, drafting and reviewing contracts, maintaining accurate records, supporting employment documentation and assisting management with administrative and legal-related tasks.

We are looking for a professional with excellent communication, analytical and document preparation skills, who can work independently, manage multiple priorities and contribute to efficient business operations.

Key Responsibilities

1. Administrative and Business Support

• Provide general administrative support to management and other departments.
• Coordinate daily office activities to ensure efficient business operations.
• Prepare, organise and maintain administrative documents, reports and correspondence.
• Assist with scheduling meetings, appointments and other business engagements.
• Support the implementation of administrative procedures and office management systems.
• Identify administrative challenges and recommend practical solutions.

2. Business Proposals and Documentation

• Prepare, draft and review professional business proposals for clients and prospective business partners.
• Assist in developing business correspondence, reports and presentations.
• Ensure that proposals and other business documents are accurate, well-structured and professionally presented.
• Review documents for completeness, consistency and compliance with organisational requirements.
• Maintain proper records of submitted proposals and related correspondence.

3. Contract Management and Documentation

• Draft, review and maintain contracts and other business-related agreements.
• Assist in preparing and reviewing employment contracts and employee-related documentation.
• Ensure that contracts and agreements are properly organised, documented and securely maintained.
• Track contract records and support follow-ups on renewals, amendments and outstanding documentation.
• Assist with identifying documentation gaps and escalating issues requiring management or legal review.

4. Records and Information Management

• Maintain organised physical and electronic filing systems.
• Ensure that company records, contracts and administrative documents are accurate and accessible to authorised personnel.
• Update and maintain databases, registers and other administrative records.
• Handle confidential company and employee information with professionalism and discretion.
• Support the preparation and retrieval of documents for management and operational purposes.

5. Management and Legal-Related Support

• Assist management with the preparation and review of business and administrative documents.
• Provide administrative support for legal-related assignments and correspondence.
• Assist in coordinating documentation required for business transactions and agreements.
• Follow up on assigned tasks and ensure timely completion.
• Escalate complex contractual or legal matters to the appropriate management or legal professionals.

Qualifications and Requirements

Interested candidates should possess the following:

• A Bachelor’s degree in Business Administration or a related field.
• A minimum of 2 years of relevant working experience in administration, business support or a similar role.
• Strong proposal writing and professional document preparation skills.
• Ability to draft, review and maintain contracts and employment agreements.
• Excellent analytical, critical-thinking and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Good attention to detail and accuracy.
• Ability to manage multiple assignments and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint.

Key Skills and Competencies

The ideal candidate should demonstrate:

• Business and office administration.
• Business proposal writing and document preparation.
• Contract drafting and document review.
• Records and information management.
• Analytical and critical-thinking skills.
• Excellent written and verbal communication.
• Planning, organisation and time management.
• Problem-solving and attention to detail.
• Confidentiality and professional discretion.
• Initiative and the ability to work independently.

Personal Attributes

We are looking for a candidate who is:

• Proactive, organised and detail-oriented.
• Professional, dependable and accountable.
• An effective communicator and team player.
• Resourceful and solutions-oriented.
• Able to work under pressure and manage competing priorities.
• Discreet when handling confidential information.
• Committed to maintaining high standards of professionalism and accuracy.

Application Details

Interested and qualified candidates should submit their updated CV and cover letter to fktranssolutionltd@gmail.com or WhatsApp / Contact : 020 431 1745

Salary Budget : GH3,500 net Monthly

Join FKT Trans Solution Ltd and contribute your administrative expertise to the effective coordination of business operations, documentation and management support.