Administrative Officer

Administration & Office Support
Accra
June 22, 2026
Full Time
Urgent

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Job Description

Are you a highly organized, detail-oriented, and proactive professional with excellent administrative and coordination skills? Do you thrive in a fast-paced environment where accuracy, efficiency, and compliance are paramount?

We are seeking a competent and dedicated Administrative Officer to support our operations and ensure the smooth running of administrative activities within our pharmaceutical organization.

This is an excellent opportunity for an experienced administrator who is passionate about maintaining high standards of documentation, office management, and regulatory compliance.

Key Responsibilities

Documentation & Records Management

  • Maintain and manage drug records, ensuring batch numbers, expiry dates, and regulatory documentation are accurately recorded and properly filed.
  • Ensure all FDA-related documents are updated, organized, and readily accessible.
  • Maintain both physical and electronic filing systems in compliance with quality standards.

Administrative & Office Support

  • Provide comprehensive administrative support to the factory and office teams.
  • Schedule meetings, prepare agendas, and accurately record minutes for management meetings.
  • Coordinate office activities to ensure efficient day-to-day operations.

Correspondence & Communication

  • Manage official correspondence and respond to enquiries from hospitals, distributors, regulatory agencies, and other stakeholders.
  • Draft, review, and distribute letters, reports, and other administrative documents.

Office & Inventory Management

  • Coordinate the procurement and management of office stationery and laboratory supplies.
  • Monitor inventory levels and maintain adequate stock of office and laboratory materials.

Front Desk & Visitor Management

  • Manage the front desk and serve as the first point of contact for visitors and clients.
  • Welcome and coordinate visits by inspectors, clients, and other external stakeholders.
  • Ensure visitors are properly attended to and directed in accordance with company procedures.

Qualifications & Experience

  • HND or Bachelor’s Degree in Business Administration, Human Resource Management, or a related discipline.
  • Minimum of 2 to 4 years’ relevant administrative experience, preferably within a pharmaceutical, healthcare, or manufacturing environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Strong filing, documentation, and records management skills.
  • Experience in regulatory documentation and compliance will be an added advantage.

Required Competencies

  • Excellent organizational and time management skills.
  • High attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Ability to handle confidential information with integrity and discretion.
  • Good interpersonal and stakeholder management skills.
  • Ability to work independently and under pressure.
  • Strong understanding of Good Manufacturing Practices (GMP) and quality documentation requirements.

Why Join Us?

  • Opportunity to work in a reputable and fast-growing pharmaceutical environment.
  • Exposure to industry best practices and regulatory standards.
  • Professional growth and career development opportunities.
  • Collaborative and supportive work environment.

How to Apply

Interested and qualified candidates should submit their updated CV to: recruitmebyf@gmail.com

Only shortlisted applicants will be contacted.

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