Administrative Manager – Westsany Heavy Industry Ltd.

Job Description

Company: Westsany Heavy Industry Ltd.
Location: Spintex, Accra, Ghana
Employment Type: Full-Time

Westsany Heavy Industry Ltd. is seeking an experienced, highly organized, and proactive Administrative Manager to oversee the company’s administrative functions and ensure the smooth and efficient running of daily operations.

The successful candidate will provide strategic leadership across office administration, facilities management, fleet operations, procurement support, expatriate administration, corporate services, security management, and government relations while ensuring compliance with company policies and statutory requirements.

Job Summary

The Administrative Manager will be responsible for planning, coordinating, and managing all administrative activities to support business operations. The role requires a strong leader who can improve operational efficiency, manage company resources effectively, oversee support services, and ensure a safe, productive, and well-organized working environment.

This position offers an excellent opportunity for an experienced administration professional with strong leadership, organizational, and stakeholder management skills.

Key Responsibilities

Administration & Office Management

• Lead and oversee the company’s day-to-day administrative operations.
• Develop, implement, and continuously improve administrative policies, procedures, and systems.
• Ensure the effective management of office facilities, warehouses, and staff accommodation.
• Prepare departmental budgets and administrative reports for management.
• Monitor administrative expenditures and identify opportunities for cost optimization.
• Ensure efficient records management and proper documentation of administrative activities.

Facilities & Asset Management

• Oversee the maintenance of offices, buildings, utilities, furniture, equipment, and other company facilities.
• Maintain an accurate and up-to-date asset register.
• Coordinate office renovations, repairs, and workspace planning projects.
• Ensure company assets are properly utilized, maintained, and safeguarded.

Fleet & Logistics Management

• Manage company vehicles, drivers, fuel consumption, servicing, insurance, licensing, and maintenance schedules.
• Coordinate transportation and travel arrangements for staff, visitors, and business activities.
• Monitor fleet performance and implement cost-effective fleet management practices.

Procurement & Vendor Management

• Support the procurement of administrative goods, equipment, and services.
• Identify, evaluate, and negotiate with suppliers and service providers.
• Monitor vendor performance to ensure quality service delivery.
• Promote cost-effective purchasing while maintaining high service standards.
• Ensure procurement activities comply with company policies and procedures.

Security, Health, Safety & Environment (HSE)

• Supervise outsourced security personnel and ensure effective workplace security.
• Coordinate workplace inspections and emergency preparedness activities.
• Promote compliance with health, safety, and environmental standards.
• Support the implementation of workplace safety initiatives and risk management measures.

Staff Welfare & Corporate Services

• Coordinate employee accommodation and staff welfare initiatives.
• Manage office refreshments and other employee support services.
• Organize company meetings, official visits, conferences, and corporate events.
• Support initiatives that promote employee engagement and a positive workplace culture.

Qualifications

Applicants should possess:

• A Bachelor’s Degree in Business Administration, Public Administration, Management, Logistics, Procurement, Human Resource Management, or a related discipline.
• A Master’s Degree will be considered an added advantage.

Experience Requirements

The ideal candidate should have:

• A minimum of 7–10 years’ experience in administration or a related field.
• At least 3–5 years’ experience in a managerial or supervisory role.
• Previous experience working in a multinational organization will be an advantage.
• Experience within the mining, construction, engineering, or manufacturing industry is highly desirable.

Key Competencies

The successful candidate should demonstrate:

• Strong leadership and people management skills.
• Excellent organizational and planning abilities.
• Sound knowledge of office administration and corporate services.
• Strong procurement and vendor management capabilities.
• Effective budgeting and cost-control skills.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• High level of professionalism, integrity, and accountability.
• Proficiency in Microsoft Office applications and administrative reporting tools.

Why Join Westsany Heavy Industry Ltd.?

This is an exciting opportunity to join a reputable organization where you will play a critical role in improving operational efficiency, supporting business growth, and leading a diverse administrative team.

If you are an experienced administration professional with a passion for operational excellence and leadership, we encourage you to apply.

How to Apply

Interested and qualified candidates should submit their updated CV to otcherej@sanygroup.com

Application Deadline: 3rd August 2026.

Only shortlisted candidates will be contacted.