Administrative Executive – Quest Legend Ltd

Job Description

Location: Pokuase–Ablekuma Road, Ga North Municipality
Industry: Consulting
Employment Type: Full-Time
Salary: Attractive

Job Summary

We are seeking a highly organized and detail-oriented Administrative Executive to support the organization’s administrative and operational functions while providing executive support to the General Manager.

The successful candidate will assist with day-to-day administrative activities, HR coordination, operational documentation, and bid/tender preparation. This role requires a professional who can manage multiple responsibilities effectively while maintaining confidentiality and accuracy.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support across the organization.
• Maintain organized records, files, and documentation for operational activities.
• Prepare reports, memos, correspondence, and internal documents.
• Coordinate meetings, internal communications, and administrative tasks.
• Manage office supplies, logistics, and general administrative processes.

Human Resource Support

• Assist with recruitment coordination, including interview scheduling and onboarding processes.
• Maintain employee records and HR documentation.
• Support HR reporting and staff administrative processes.
• Assist with staff communications and documentation management.

Finance & Operational Support

• Support the preparation and organization of financial documentation.
• Assist with invoice documentation, expense tracking, and procurement records.
• Maintain documentation related to vendor engagements and administrative financial processes.

Executive Support to the General Manager

• Manage the General Manager’s calendar, appointments, and meeting coordination.
• Prepare meeting materials, reports, and presentations when required.
• Draft professional correspondence and communications on behalf of the General Manager.
• Track and follow up on action items from executive meetings.

Bid & Tender Preparation

• Assist in identifying and tracking relevant tender opportunities.
• Compile and organize required company documentation for bid submissions.
• Format and prepare proposal documents according to tender requirements.
• Coordinate internal inputs required for proposal preparation.
• Assist with submission of bids and maintain records of submitted tenders.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Human Resource Management, Finance, or a related field.
• Minimum of 2–3 years’ experience in administrative, executive support, or operations roles.
• Experience supporting senior management or executives will be an advantage.
• Experience assisting in proposal or tender preparation is an added advantage.

Required Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and documentation skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple tasks and meet deadlines effectively.
• High level of professionalism, confidentiality, and attention to detail.

How to Apply

Interested candidates should submit the following documents:

• Updated CV
• Cover Letter

Applications should be sent to:

📧 info@questlegend.net

Only shortlisted candidates will be contacted.