Administrative Assistant – HealthTech Ghana Limited

Job Description

HealthTech Ghana Limited is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to join our growing team. This is an excellent opportunity for an administrative professional who thrives in a fast-paced environment and is passionate about providing exceptional operational and office support. The successful candidate will play a vital role in ensuring the smooth day-to-day running of the office by supporting administrative processes, coordinating logistics, maintaining accurate records, and assisting with procurement and tender activities.

If you possess excellent organizational skills, strong communication abilities, and enjoy working in a collaborative environment, we encourage you to apply.

Job Summary

The Administrative Assistant will provide comprehensive administrative and operational support across various business functions to ensure the efficient management of office activities. The role requires someone who can multitask effectively, maintain confidentiality, coordinate internal processes, and support business operations with professionalism and attention to detail.

Key Responsibilities

The successful candidate will be responsible for:

• Preparing, compiling, reviewing, and submitting tender documents while representing the company during tender opening sessions when required.
• Providing day-to-day administrative support to ensure the efficient operation of the office.
• Coordinating office logistics, meetings, travel arrangements, and administrative schedules.
• Preparing reports, letters, correspondence, presentations, and other business documents.
• Maintaining accurate physical and electronic filing systems to ensure proper document management and easy retrieval of records.
• Supporting procurement activities by maintaining documentation and coordinating administrative processes.
• Assisting with operational projects and following up on assigned tasks to ensure timely completion.
• Managing office records, databases, and documentation while ensuring confidentiality and compliance with company policies.
• Responding professionally to enquiries from clients, suppliers, and internal stakeholders.
• Providing excellent customer service and serving as a reliable point of contact for administrative matters.
• Ensuring compliance with company administrative procedures, documentation standards, and confidentiality requirements.
• Performing any other administrative duties assigned by management.

Qualifications & Experience

Applicants should possess:

• A Bachelor’s Degree in Business Administration, Public Administration, Management, Office Management, Procurement & Supply Chain Management, Secretarial Studies, or a related discipline.
• Candidates with a Higher National Diploma (HND) and relevant work experience are also encouraged to apply.
• A minimum of two (2) years’ experience in an administrative, office support, or similar role.

Required Skills & Competencies

The ideal candidate should demonstrate:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience using CRM software and other office productivity tools.
• Excellent organizational, planning, and time management skills.
• Outstanding written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• Excellent record management and documentation skills.
• Strong analytical and problem-solving abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Professionalism, integrity, and the ability to maintain confidentiality.
• Ability to work independently while contributing effectively within a team environment.

Salary & Benefits

HealthTech Ghana Limited offers a competitive employment package, including:

• Negotiable salary based on qualifications and experience.
• Comprehensive healthcare package.
• Company-sponsored driving lessons and the full cost of obtaining a driver’s license.
• Opportunities for professional growth and career development.
• A supportive and collaborative working environment.

Preferred Location

Applicants residing in Gbawe and its surrounding communities will have an added advantage.

How to Apply

Interested and qualified candidates should submit their CV to office@healthtechghana.com

Email Subject: Administrative Assistant

Application Deadline: 25th July, 2026

Please Note: Only shortlisted candidates will be contacted.