Administrative Assistant – Dwelly (Remote)

Job Description

Dwelly — a UK-based, AI-enabled lettings and property management platform, that is growing through a roll-up strategy acquiring estate agencies. The company leverages two arms: i) acquiring existing letting agencies, effectively buying its highly sticky, recurring revenue-type landlords portfolios, and then ii) building a top-notch technology to automate tenant management, payments, and post-rental property maintenance. The company seamlessly integrates AI services to automate all business processes within brick-and-mortar real estate agencies, integrating them into a tech-enabled digital letting platform in two months to radically improve the user experiences and increase efficiency of the business.

We’re a fast-growing, product-focused company, backed by top-tier investors and led by a team with deep experience in real estate, technology, and operations.

Position summary 

We’re looking for a remote Administrative Assistant to support the Dwelly founders and Founder’s Associate with day-to-day execution. This is a heavily administrative role with high trust and lots of variety—perfect for someone who enjoys keeping things organised, moving quickly, and closing loops.

You’ll handle a mix of company admin and founders’ personal requests, ensuring travel is booked smoothly, calendars coordinated, emails drafted, onboarding/offboarding logistics handled, office supplies ordered, and databases kept accurate and up to date.

Key responsibilities

• Handle a high volume of founders’ personal and day-to-day admin requests with discretion, speed, and sound judgment.
• Book and manage travel end-to-end (flights, hotels, transfers), create clear itineraries, and handle changes smoothly.
• Draft internal emails and announcements, including welcoming and introducing new team members.
• Support onboarding/offboarding logistics: order laptops, ensure “first-day ready” setup, and coordinate equipment returns/access removals.
• Manage office admin remotely: order supplies, coordinate shipping, and follow up with vendors as needed.
• Keep internal databases, trackers, and key documents accurate and up to date (data entry, filing), ensuring nothing slips.

Qualifications and Preferred Background 

• Fluent Russian and strong business English (writing + speaking) — comfortable communicating with British stakeholders
• 2+ years in an Administrative Assistant/Executive Assistant/Operations Assistant role supporting fast-paced teams (startup experience is a plus)
• Proven ability to handle high-volume, fast-changing requests with calm execution and good judgment
• Excellent attention to detail
• Strong organisation and prioritisation: can operate with imperfect information and move work forward
• Confident with tools: Google Workspace, Slack, calendar management, Notion, ChatGPT
• Timezone: Must have significant overlap with UK working hours (minimum 4–6 hours/day).

Compensation and benefits

• Competitive compensation (based on experience)
• Remote-first setup with a high-trust culture and flexible workload
• Close exposure to founders and real operator-level work