Admin Coordinator (Remote) – Support for Global Movement
Job Description
Job Title: Admin Coordinator
Job Location: Remote, Anywhere (Global South preferred)
Closing Date: 17 May 2026
Contract Type: Independent Contractor, Full-time Equivalent
Duration: 1 June 2026 – 31 May 2027 (Renewable subject to funding and mutual agreement)
Compensation: USD $1,500 – $2,500 per month
About Global Artivism
Global Artivism is expanding its global team as the movement strengthens regional connections and operational systems across the world.
Global Artivism is a Global Majority-led movement that uses the power of arts and culture to advance justice, ecological integrity, and collective liberation.
The organization works alongside artists, activists, and cultural workers across regions to reshape systems, shift narratives, and mobilize communities toward lasting change.
The movement prioritizes leadership from communities most affected by injustice, particularly across the Global South.
Core Principles
Global Artivism operates through values and principles that shape its governance, collaboration, and decision-making processes, including:
- Global Majority Leadership and South–South Solidarity
- Distributed Power and Fluid Leadership
- Artists at the Center, Culture as Strategy
- Intersectional and Community-Centered Practice
- Trust Before Scale
- Emergence as Method
- Transparency and Accountability
The movement is governed by a Global Council representing artists, activists, and movement builders worldwide, while the Movement Secretariat coordinates operational activities.
Position Overview
The Admin Coordinator will provide critical day-to-day administrative and operational support to the Movement Secretariat.
The role requires a highly organized and dependable professional capable of coordinating schedules, communications, documentation, logistics, and systems support across distributed international teams.
The successful candidate will be comfortable managing multiple priorities while collaborating across different time zones.
Reporting Line
Reports To: Project Lead and Community & Partnerships Director (Recruitment in progress)
Works Closely With
- Operations Director
- Movement Secretariat Members
- Executive Leadership
- Global Council
Key Responsibilities
Scheduling and Coordination
- Coordinate scheduling for Secretariat meetings, Global Council engagements, committee sessions, and external calls
- Manage calendars across multiple international time zones
- Coordinate logistics for virtual and in-person meetings and gatherings
- Track meeting action items and follow up on deliverables
- Maintain organized Secretariat calendar systems
Communications and Documentation
- Draft and manage internal and external correspondence
- Maintain filing systems for agreements, contracts, and organizational records
- Prepare meeting agendas, briefing packs, and notes
- Support development of presentations, reports, and communication materials
- Ensure effective information flow across the Secretariat
Travel and Event Logistics
- Coordinate travel arrangements and event logistics
- Support registrations, accommodations, and scheduling for leadership engagements
- Provide operational support for Secretariat and Global Council events
Systems and Platform Support
- Support administrative systems across Google Workspace, Slack, Zoom, and related platforms
- Maintain organized shared drives and folder structures
- Assist with technical coordination for meetings and events
Qualifications and Requirements
Required Qualifications
Candidates should demonstrate:
- Experience coordinating scheduling, logistics, correspondence, and contractor records within distributed organizations
- Strong organizational and multitasking skills
- High levels of discretion and professional judgment
- Excellent written and verbal English communication skills
- Proficiency with Google Workspace, Slack, Zoom, and project management tools
- Ability to work independently and manage recurring coordination responsibilities
- Commitment to Global Artivism’s mission and values
Experience gained through grassroots movements, activist collectives, community organizations, or informal leadership structures will be considered equally alongside formal employment experience.
Preferred Qualifications
Preference may be given to candidates with:
- Experience supporting senior leadership in international NGOs or civil society organizations
- Experience working across multicultural global teams and time zones
- Multilingual abilities relevant to Global South contexts
- Familiarity with arts, culture, activism, or movement-building sectors
Compensation and Work Arrangement
The selected contractor will receive a monthly contractor fee ranging from USD $1,500 to $2,500.
This is a remote independent contractor engagement managed through Global Artivism’s fiscal sponsorship structure.
Contractors maintain flexible schedules but are expected to participate in scheduled collaborative sessions and meetings across various time zones.
Benefits and Opportunities
Successful candidates will benefit from:
- Access to a global network of artists, activists, and cultural changemakers
- Professional development and movement learning opportunities
- Flexible remote working arrangements
- Participation in an international justice-centered movement
Diversity, Equity and Inclusion Commitment
Global Artivism prioritizes applicants from the Global South and Global Majority communities.
The organization values movement experience, community organizing, and self-taught practice alongside traditional qualifications and formal credentials.
Equal consideration will be given to experience gained through grassroots campaigns, activist collectives, and community-based organizations.
Required Application Documents
Applicants must include:
- A CV of no more than two pages
- A short written response (300–400 words) answering:
- What should the organization know about the applicant beyond the CV?
- What type of work environment helps the applicant thrive, and what does effective operational support mean to them?
- One reference contact (name and relationship only)
Shortlisted candidates will be contacted by 25 May 2026 and invited to participate in up to two interview rounds involving members of the Global Council and Movement Secretariat.
Applicants requiring accommodations during the application or interview process are encouraged to communicate their needs when submitting applications.
How To Apply
Interested candidates should submit applications to team@globalartivism.ca by 17 May 2026 at midnight SAST (South Africa Standard Time). Applicants should use “Admin Coordinator” as the email subject line.