Assistant Finance & Administration Manager – ASERD-GHANA

Job Description

About ASERD-GHANA

Aid for Socio-Economic and Rural Development LBG (ASERD-GHANA) is a Ghanaian non-governmental organization committed to improving the livelihoods of rural communities, women, and vulnerable populations across Sub-Saharan Africa.

The organization implements programmes in:

• Biodiversity conservation and natural resource management
• Agriculture and food security
• Ecosystem and tourism development
• Sustainable livelihoods
• Climate resilience and peacebuilding initiatives

ASERD-GHANA is also a member of the North East Regional Peace Council under the National Peace Council.

The organization promotes socio-economic empowerment, peaceful coexistence, climate resilience, and sustainable community development, particularly among women and youth.

Position Summary

ASERD-GHANA is seeking a qualified and experienced Assistant Finance & Administration Manager to support the organization’s financial and administrative operations.

The successful candidate will ensure accurate financial record-keeping, compliance with donor and statutory requirements, effective budgeting, reporting, audit support, and strong internal controls. The role is critical in promoting transparency, accountability, and efficient management of donor and organizational resources.

Key Responsibilities

1. Financial Management & Accounting

• Maintain accurate and up-to-date financial records including invoices, receipts, and payments
• Process financial transactions and ensure proper documentation and filing
• Reconcile bank statements and financial records regularly
• Prepare and process payments to vendors, suppliers, and staff
• Manage petty cash and ensure accountability procedures are followed

2. Budgeting & Financial Planning

• Support the preparation of annual organizational and departmental budgets
• Monitor expenditures and track budget performance
• Assist with financial forecasting and budget revisions
• Identify and report budget variances

3. Financial Reporting & Compliance

• Prepare periodic financial reports for management and donors
• Support the preparation of annual financial statements
• Ensure compliance with donor regulations, organizational policies, and statutory obligations
• Prepare and submit statutory returns including:
  • GRA filings
  • SSNIT contributions
  • Tier 2 pension payments

4. Audit & Internal Controls

• Support internal control systems to ensure transparency and accountability
• Assist external auditors during annual audits and financial reviews
• Organize financial documentation for audits and inspections

5. Administrative & Operational Support

• Support procurement processes including invoice and purchase order verification
• Maintain and update organizational asset registers
• Provide administrative and office coordination support
• Assist with logistics and general office operations

6. Expense Management & Verification

• Review and verify expense reports for compliance and accuracy
• Process staff reimbursements promptly
• Resolve discrepancies related to billing and payments

7. Data Management & Systems Strengthening

• Input financial data into accounting systems accurately
• Maintain organized financial databases and records
• Support improvements in financial systems and documentation procedures
• Ensure proper archiving of financial and administrative records

Qualifications & Requirements

Academic Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum of 3–5 years relevant professional experience
• Master’s degree in Finance, Accounting, or Business Administration is an added advantage
• Professional certification or part qualification such as:
  • ACCA
  • CIMA
  • ICA
    is highly desirable

Professional Experience

• Minimum of 3–5 years’ experience in accounting or financial management
• Experience in the NGO or development sector is strongly preferred
• Demonstrated experience managing donor-funded project finances

Technical Competencies

• Strong understanding of accounting principles, budgeting, and financial reporting
• Experience with accounting software and financial management systems
• Familiarity with statutory compliance requirements including GRA, SSNIT, and pension administration
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint

Core Skills & Competencies

• Strong analytical and numerical skills
• High attention to detail and accuracy
• Excellent organizational and time management abilities
• Strong communication and interpersonal skills
• Ability to work independently and meet deadlines under pressure

Other Requirements

• Proficiency in English language
• Knowledge of local languages in Northern Ghana is an advantage
• High level of integrity, professionalism, and ethical conduct
• Ability to work flexible hours during peak reporting periods
• Commitment to accountability, transparency, and organizational values

How To Apply

Interested candidates should submit:

• Detailed CV
• Cover Letter addressed to the Executive Director of ASERD Ghana

Applications should be sent via email to:

procurement.aserdghana@gmail.com

Subject Line:

ASSISTANT FINANCE AND ADMINISTRATION MANAGER

Important Instructions

• Applications will be reviewed on a rolling basis
• Only complete applications will be considered
• Only shortlisted candidates will be contacted
• AI-generated CVs and application documents will be rejected
• Failure to follow the application procedure will result in disqualification
• All shortlisted candidates must include referees in their CVs and will undergo reference checks

Referee Requirements:

• One Academic Referee
• Two Professional Referees

Equal Opportunity Statement

ASERD-GHANA is committed to diversity, equality, and inclusion in the workplace. Female candidates are strongly encouraged to apply.