Female Executive Assistant – DelynForce Travel & Tour Consortium

Job Description

Location: Airport Road, Accra
Salary Range: GHS 7,000 – 10,000 (plus Medical and Food Allowance)

About the Role

A reputable company is seeking a highly experienced and professional Executive Assistant to provide strategic and administrative support to the Managing Director. The ideal candidate must have a minimum of five (5) years’ experience supporting a Director or C-suite executive within the insurance, banking, or corporate sector.

This role requires discretion, strong organizational skills, proactive problem-solving ability, and the capacity to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support & Coordination

• Work closely with the Managing Director to plan, organize, and track work plans, projects, and key deliverables.
• Prepare briefing notes, presentations, reports, and executive summaries.
• Act as a liaison between the Managing Director and internal/external stakeholders.

Communication & Correspondence

• Draft, review, and manage official correspondence (emails, letters, memos).
• Screen calls and inquiries, ensuring appropriate follow-ups.
• Maintain confidentiality of sensitive information and executive communications.

Calendar & Meeting Management

• Manage the Director’s diary, schedule meetings, and coordinate appointments.
• Organize board meetings and executive sessions.
• Prepare meeting agendas and take minutes when required.

Office Administration

• Maintain an efficient filing system (physical and digital).
• Manage office documentation, emails, and contact database.
• Ensure accurate record-keeping and documentation control.

Travel & Logistics

• Coordinate travel arrangements including flight bookings, hotel reservations, and transport logistics.
• Prepare travel itineraries and supporting documentation.

Research & Information Management

• Conduct web research and gather information for strategic decision-making.
• Compile data and prepare summaries for executive review.

Front Office Representation

• Welcome and professionally manage guests and visitors.
• Represent the Managing Director’s office with professionalism and courtesy.

Requirements

• Minimum of 5 years’ proven experience as an Executive Assistant supporting a Director or C-suite executive.
• Experience must be within the insurance, banking, or corporate sector.
• Bachelor’s degree in Business Administration, Management, or related field is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.

Ideal Candidate Profile

• Highly professional and polished in appearance and conduct.
• Detail-oriented and proactive.
• Strong interpersonal and stakeholder management skills.
• Able to anticipate executive needs and act independently.
• Strong problem-solving and decision-making ability.

How to Apply

Send your CV to:
📧 vijayakumar.v@fabrimetal.net
CC: kwabena.akyeeampong@fabrimetal.net