Executive Assistant

Administration & Office Support
Accra
September 6, 2025
Full Time
Urgent
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Job Description

Job Purpose

To provide high-level administrative and organizational support to the executive, ensuring effective time management, smooth day-to-day operations, and efficient handling of tasks, communications, and confidential matters.

Key Responsibilities

  • Manage the executive’s calendar, schedule appointments, and coordinate meetings.
  • Handle correspondence (emails, calls, letters) and draft responses where necessary.
  • Prepare reports, presentations, and meeting documents.
  • Organize travel arrangements, including flights, accommodation, and itineraries.
  • Maintain filing systems, records, and confidential documents.
  • Act as the first point of contact between the executive and stakeholders.
  • Assist with project management, research, and follow-up on assigned tasks.
  • Monitor deadlines, priorities, and ensure timely execution of responsibilities.
  • Handle personal errands and tasks as required.

Qualifications & Requirements

  • Bachelor’s degree in Business Administration, Office Management, or related field (preferred).
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information with discretion.
  • Strong multitasking, problem-solving, and decision-making skills.

Key Competencies

  • Professionalism and confidentiality.
  • Attention to detail and accuracy.
  • Proactive and resourceful mindset.
  • Strong interpersonal relationship management.
  • Adaptability and flexibility in a fast-paced environment.

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