Executive Assistant – The Bloom Africa (Remote)

Job Description

Employment Type: Full-Time
Work Arrangement: Fully Remote
Hours: 40+ hours per week
Working Hours: US Business Hours
Employment Status: Permanent
Start Date: Immediate
Eligible Locations: Nigeria, Ghana and Kenya
Application Deadline: 13 November 2026

ABOUT THE ROLE

We are seeking a highly organised, proactive and resourceful Executive Assistant to provide high-level administrative and personal support to multiple executives and business clients.

This is a hands-on, high-trust support role for someone who can take ownership of responsibilities, anticipate needs and ensure tasks are completed without requiring constant supervision or reminders.

The successful candidate will manage schedules, coordinate appointments, conduct research, make calls on behalf of clients, liaise with vendors and follow up on outstanding assignments through to completion.

You will be expected to become a reliable extension of the executives and clients you support—understanding their priorities, managing competing demands and ensuring that important tasks keep moving forward.

This opportunity is particularly suited to an experienced Executive Assistant who is confident working independently, exercises excellent judgement and takes pride in delivering high-quality work.

KEY RESPONSIBILITIES

Executive & Personal Support

• Provide comprehensive administrative and personal support to multiple executives and business clients.
• Manage calendars, schedules, appointments and meetings efficiently.
• Coordinate meetings and ensure executives are properly prepared for scheduled engagements.
• Make professional phone calls on behalf of executives and clients.
• Manage follow-ups and ensure outstanding requests and assignments are completed.
• Monitor deadlines, commitments and priorities to ensure nothing falls through the cracks.
• Anticipate the needs of executives and clients and take proactive action before being asked.
• Handle sensitive and confidential information with a high level of discretion.

Communication & Coordination

• Serve as a reliable point of contact between executives, clients, vendors and other stakeholders.
• Communicate professionally through email, telephone and other digital platforms.
• Liaise with vendors and service providers to obtain information, coordinate services and resolve issues.
• Follow up with relevant parties to ensure commitments and deliverables are met.
• Maintain clear and timely communication regarding the status of assignments and outstanding matters.

Research & Information Management

• Conduct research on business, operational, personal or client-related matters as required.
• Gather, organise and summarise information to support executive decision-making.
• Identify reliable sources of information and present findings clearly and concisely.
• Assist with preparing documents, notes, reports, presentations and other materials as required.
• Maintain organised digital files and records for easy access and retrieval.

Task & Priority Management

• Take ownership of assigned tasks from initiation through to completion.
• Manage multiple priorities and competing deadlines effectively.
• Maintain task lists, follow-up schedules and reminders where appropriate.
• Identify potential delays or issues early and take action to resolve them.
• Ensure executives and clients receive timely updates on outstanding assignments.
• Look ahead and anticipate upcoming needs, deadlines and commitments.

WHAT WE ARE LOOKING FOR

The ideal candidate should have:

• At least 5 years of professional experience as an Executive Assistant, Personal Assistant or in a comparable senior administrative support role.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Demonstrated experience managing complex schedules and competing priorities.
• Strong attention to detail and accuracy.
• High levels of discretion when handling confidential or sensitive information.
• Excellent follow-through and task ownership.
• Strong research and information-gathering skills.
• Confidence communicating with executives, clients, vendors and other stakeholders.
• Ability to work independently with minimal supervision.
• Strong problem-solving and decision-making abilities.
• A proactive approach to identifying and addressing needs before they are communicated.
• High level of professionalism, reliability and personal accountability.

KEY COMPETENCIES

• Executive & Personal Support
• Calendar & Schedule Management
• Task & Priority Management
• Stakeholder Communication
• Research & Information Management
• Vendor Coordination
• Confidentiality & Discretion
• Problem Solving
• Time Management
• Attention to Detail
• Initiative & Proactivity
• Professionalism
• Independent Working

THE IDEAL CANDIDATE

We are looking for someone who does not wait to be told what to do.

You should be comfortable taking ownership of assignments, asking the right questions when necessary and finding practical solutions independently. You should be able to recognise what needs to happen next, follow through on commitments and keep executives informed without being constantly prompted.

You should also be:

• Resourceful: Able to find answers and solutions independently.
• Trustworthy: Comfortable handling confidential personal and business information.
• Highly organised: Able to manage several executives, clients, schedules and deadlines simultaneously.
• Proactive: Able to anticipate needs and act before issues arise.
• Detail-oriented: Able to spot errors, omissions and potential problems.
• Reliable: Consistently follows tasks through to completion.
• Adaptable: Comfortable working in a dynamic and fast-paced environment.
• Professional: Able to represent executives and clients with maturity and discretion.

WHAT THIS ROLE IS NOT

This position is not suited to someone who requires close supervision, frequent reminders or step-by-step instructions to complete assignments.

The successful candidate will be expected to own responsibilities from start to finish, anticipate requirements, manage follow-ups and ensure that work is completed to a high standard.

We are looking for someone who can genuinely take work off the executives’ and clients’ plates, allowing them to focus on higher-level priorities.

Selected candidates will be required to complete Path to Bloom, Bloom Talent’s professional certification programme, before commencing the role.

Application Deadline: 13 November 2026

Only candidates whose experience closely matches the requirements of the role will be considered for the next stage of the selection process.