Virtual Assistant (Part-Time, Remote) – Fulling Management & Accounting

Job Description

Company: Fulling Management & Accounting
Location: Fully Remote
Employment Type: Part-Time (15–20 Hours per Week)
Work Schedule: Monday – Friday (Flexible Hours)

About Fulling Management & Accounting

Fulling Management & Accounting is a professional financial services firm providing Fractional CFO, Accounting, and Business Coaching services to businesses across the United States. The firm partners with business owners to improve financial performance, strengthen operational efficiency, and support sustainable business growth.

Guided by its G.R.A.C.E. Core Values—Growth, Represent the Client, Accountability, Champion Attitude, and Eternal Impact—the company is committed to delivering exceptional service while fostering a collaborative, purpose-driven work environment.

As the firm continues to grow, it is seeking a highly organized and proactive Virtual Executive Assistant to support its leadership team and help drive operational excellence.

About the Role
The Virtual Executive Assistant plays a critical role in supporting senior leadership by providing high-level executive and administrative assistance. Working remotely, you will help streamline daily operations, coordinate schedules, manage communications, and improve internal processes, allowing leaders to focus on serving clients and growing the business.

This position is ideal for an experienced administrative professional who thrives in a fast-paced virtual environment, enjoys solving problems, and is passionate about helping teams operate efficiently.

The role begins as a part-time position (15–20 hours per week) with the potential to transition into a full-time opportunity as the organization continues to expand.

Key Responsibilities

As the Virtual Executive Assistant, you will:

• Manage executive calendars, coordinate appointments, and schedule meetings across multiple stakeholders.
• Organize meetings, prepare agendas, record meeting minutes, and track action items to ensure timely follow-up.
• Monitor and manage executive email inboxes, prioritize communications, and respond where appropriate.
• Professionally answer, screen, and route incoming phone calls.
• Coordinate the onboarding process for new employees and clients.
• Maintain accurate and well-organized digital files, records, and documentation.
• Develop, document, and improve administrative processes and internal workflows.
• Manage recurring administrative tasks, deadlines, and operational activities.
• Coordinate virtual and in-person team meetings, retreats, and company events.
• Provide administrative support for strategic initiatives and special projects.
• Conduct research and recommend process improvements that enhance efficiency.
• Communicate proactively with clients, leadership, and team members to ensure seamless collaboration.
• Perform additional executive support duties as assigned.

Qualifications & Experience

To be successful in this role, you should possess:

• Minimum of 2 years’ experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar administrative support role.
• Previous experience supporting senior executives or leadership teams is highly preferred.
• Bachelor’s degree is preferred but not mandatory.
• Experience working in a remote or virtual environment is an advantage.

Required Skills & Competencies

The ideal candidate will demonstrate:

• Outstanding organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Excellent multitasking and prioritization abilities.
• Strong problem-solving and analytical thinking skills.
• A process-oriented mindset with a focus on continuous improvement.
• High levels of professionalism, accountability, and confidentiality.
• Positive attitude and strong customer service orientation.
• Ability to adapt quickly to changing priorities.
• Excellent interpersonal and relationship-building skills.

Technical Requirements

Candidates should have experience using:

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Zoom
• Microsoft Teams
• Other online collaboration and productivity tools

Applicants must also have:

• Reliable high-speed internet connection
• Dedicated home office or quiet remote workspace
• Computer capable of running Microsoft Office and virtual meeting platforms
• Reliable mobile phone for business communication

Training & Onboarding

Successful candidates will receive:

• Comprehensive onboarding into the firm’s systems and processes.
• Training on internal workflows and documentation.
• Introduction to the leadership team and company culture.
• Ongoing mentorship and support during the onboarding period.
• Continuous learning opportunities as responsibilities expand.
• Regular feedback and coaching to support long-term success.

Why Join Fulling Management & Accounting?

Joining Fulling Management & Accounting offers an opportunity to work with a collaborative team that values growth, service, and excellence. Employees enjoy:

• Fully remote work environment
• Flexible Monday–Friday schedule
• Part-time work (15–20 hours per week)
• Opportunity to transition into a full-time role
• Professional growth and career development opportunities
• Collaborative and values-driven company culture
• Opportunity to support business owners across the United States
• Participation in team retreats and company events
• Community service and volunteer opportunities
• A workplace built on trust, accountability, and meaningful impact

How to Apply

Interested and qualified candidates should submit:

• An updated CV/Resume
• A Cover Letter

Applications should be sent to recruiting@fullingmgmt.com

Please note: Applications submitted without a cover letter will not be considered.

Applications are reviewed on a rolling basis. Early applications are encouraged.