Events & Programme Coordinator (Remote) – School of International Futures (SOIF)

Job Description

Location: Remote (International)
Employment Type: Full-Time / Flexible
Travel: Occasional international travel required (UK, Europe, Kenya, South Africa, and other project locations)

The School of International Futures (SOIF) is seeking a highly organized, proactive, and people-focused Events & Programme Coordinator to support the planning, coordination, and delivery of impactful events and learning programmes across its global portfolio.

This is an exciting opportunity for an experienced event professional who enjoys bringing people together, coordinating complex logistics, and creating exceptional participant experiences. Working as part of SOIF’s Advisory and Services team, you will play a vital role in delivering international events, executive learning programmes, retreats, workshops, and client engagements that help governments, organizations, and communities strengthen long-term thinking and navigate uncertainty.

If you thrive in a collaborative, multicultural environment and enjoy managing multiple projects across different countries and time zones, this role offers an opportunity to contribute to meaningful global impact.

About SOIF

The School of International Futures (SOIF) is a global non-profit organization dedicated to helping individuals, organizations, and governments make better decisions by thinking more effectively about the future.

Through advisory services, learning programmes, facilitation, and strategic foresight, SOIF supports leaders and institutions to address complex global challenges and build a more equitable and sustainable future. Operating with a distributed international team, SOIF values flexibility, collaboration, diversity, and continuous learning.

Position Overview

The Events & Programme Coordinator will oversee the operational planning and successful delivery of a diverse portfolio of events and learning programmes. From venue sourcing and travel coordination to participant engagement and post-event evaluation, you will ensure every event is delivered professionally and efficiently.

You will work closely with project teams, facilitators, faculty members, clients, partners, and participants while serving as a trusted point of contact throughout the event lifecycle.

Key Responsibilities

Event Planning & Logistics

• Coordinate the planning and administration of SOIF’s international events, workshops, retreats, and training programmes.
• Organize venues, accommodation, transportation, catering, visas, and travel arrangements for participants, facilitators, and guest speakers.
• Support the delivery of SOIF’s flagship annual foresight retreat and other major global events.
• Manage participant registration and maintain accurate event records.
• Liaise with venues, suppliers, and service providers to ensure seamless event delivery.
• Create welcoming, engaging, and inclusive participant experiences.

Event Delivery & Programme Support

• Provide virtual and on-site operational support during events.
• Coordinate online learning programmes, including participant onboarding, communications, scheduling, and platform management.
• Support facilitators in delivering engaging and effective learning experiences.
• Ensure all technical, logistical, and operational requirements are in place before and during events.
• Monitor event quality and resolve operational issues quickly and professionally.

Programme Coordination

• Support the delivery of international projects and learning initiatives across multiple countries.
• Assist with programme administration, reporting, documentation, and project tracking.
• Maintain accurate project records and ensure documentation remains current.
• Identify opportunities to improve administrative systems, workflows, and project coordination processes.
• Contribute to knowledge sharing and continuous improvement across the organization.

Stakeholder & Faculty Coordination

• Act as the primary administrative contact for faculty members, participants, partners, and project teams.
• Coordinate schedules and communications between multiple stakeholders.
• Respond promptly to participant enquiries and provide exceptional customer service.
• Draft professional communications, invitations, updates, and outreach materials.
• Build positive relationships that enhance participant and stakeholder experiences.

Required Qualifications

The successful candidate should possess:

• Demonstrated experience in event planning, coordination, and logistics.
• Strong experience managing venues, travel arrangements, participant registration, and event operations.
• Excellent organizational and project coordination skills.
• Outstanding written and verbal communication skills.
• Experience coordinating multiple projects simultaneously.
• Strong interpersonal skills with the ability to work effectively across cultures and diverse stakeholder groups.
• Experience managing event budgets and supplier relationships.
• Ability and willingness to travel internationally when required.
• Strong problem-solving skills and the ability to remain calm under pressure.

Personal Attributes

SOIF is looking for someone who is:

• Highly organized and detail-oriented.
• Collaborative and supportive.
• Proactive and solution-focused.
• Adaptable and comfortable working in changing environments.
• Confident working across multiple cultures and time zones.
• Passionate about delivering exceptional participant experiences.
• Committed to continuous learning and process improvement.
• Comfortable using technology and AI tools to improve productivity while exercising sound professional judgement.

Why Join SOIF?

Joining SOIF means becoming part of a globally distributed team working to create lasting social impact through strategic foresight and international collaboration.

You’ll benefit from:

• Flexible remote working arrangements.
• Opportunity to coordinate high-profile international programmes.
• Meaningful work that contributes to global sustainable development.
• Collaborative and inclusive international team culture.
• Professional growth and continuous learning opportunities.
• Exposure to diverse global clients, governments, NGOs, and international organizations.
• Opportunity to travel internationally to support major events and programmes.

Our Values

SOIF is guided by values that shape both its work and organizational culture, including:

• Commitment to social justice.
• Respect for complexity and systems thinking.
• Empowerment through participation.
• Collaboration across disciplines and cultures.
• Transparency, integrity, and trust.
• Excellence, quality, and continuous improvement.

Diversity & Inclusion

SOIF is committed to building a diverse, equitable, and inclusive workplace where individuals from all backgrounds feel welcomed, respected, and empowered to contribute. Applications are encouraged from candidates of all nationalities, identities, experiences, and professional backgrounds.

How to Apply

Interested candidates should submit:

• An updated CV/Resume
• A Cover Letter addressing the application questions outlined in the job description

Applications should be submitted through SOIF’s careers portal before the application deadline. Candidates are encouraged to prepare examples demonstrating their experience managing complex events, coordinating diverse stakeholders, working in fast-paced environments, and supporting international programmes.

Only shortlisted candidates will be contacted for interviews.