Executive Support Officer – Zutron Pharmaceuticals Limited

Job Description

The Executive Support Officer provides comprehensive administrative, operational, and executive support to the Chief Executive Officer (CEO).

Key Responsibilities

1. Manage and maintain the CEO’s calendar, appointments, and daily schedule.
2. Coordinate internal and external meetings, ensuring all logistics and documentation are prepared in advance.
3. Prepare meeting agendas, take minutes, and track action items to completion.
4. Draft, edit, and proofread correspondence, reports, presentations, speeches, and other executive documents.
5. Screen and prioritize incoming calls, emails, and correspondence on behalf of the CEO.
6. Manage confidential files, records, and executive documentation.
7. Follow up on assignments delegated by the CEO and provide progress updates.
8. Assist the CEO in prioritizing tasks and meeting key deadlines.
9. Support the CEO in coordinating strategic projects and business initiatives.
10. Track project milestones, deadlines, and deliverables.
11. Conduct research and compile information required for executive decision-making.
12. Prepare reports, dashboards, and presentations for management meetings.
13. Coordinate cross-functional activities to ensure timely execution of executive directives.

Qualifications

1. Bachelor’s degree in Business Administration, Public Administration, Management, Communications, or a related field.
2. Minimum of 1-3 years’ experience providing executive or senior administrative support.
3. Experience supporting a CEO or other senior executive is highly desirable.
4. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Experience using Microsoft Teams, Zoom, and other virtual meeting platforms.
6. Proficiency in document management and presentation preparation.
7. Experience with ERP or business management systems is an advantage.
8. Full-time office-based role.
9. Flexibility to work outside normal business hours when required to support executive activities, meetings, or travel.

HOW TO APPLY:

Interested candidates should submit their resume to lisswanders5@gmail.com.

Please include “Executive support officer” in the subject line.

Only shortlisted candidates will be contacted.