Administrative Assistant – Heritage Christian University

Job Description

About Heritage Christian University

Heritage Christian University (HCU) is a chartered private university located at Amasaman, Accra, committed to providing quality higher education grounded in excellence, innovation, integrity, and Christian values. As part of its commitment to delivering exceptional administrative and academic support services, the University invites qualified and highly motivated professionals to apply for the position of Administrative Assistant.

Position Summary

The Administrative Assistant will provide comprehensive administrative and operational support to ensure the efficient functioning of the University’s offices. The successful candidate will be responsible for coordinating office activities, managing schedules, preparing reports, organizing meetings, and supporting effective communication among internal and external stakeholders.

This role requires an organized, proactive, and detail-oriented professional with exceptional communication, problem-solving, and multitasking abilities.

Key Responsibilities

The successful candidate will be responsible for:

Administrative Support

• Provide day-to-day administrative support to assigned departments and management.
• Organize and coordinate meetings, appointments, and official events.
• Prepare meeting agendas, record accurate minutes, and follow up on action items.
• Draft reports, presentations, correspondence, and other official documents.
• Maintain organized filing systems for both electronic and physical records.
• Manage office supplies and ensure adequate inventory levels.

Scheduling & Coordination

• Coordinate calendars and appointments while preventing scheduling conflicts.
• Arrange travel logistics, including flight bookings, hotel reservations, transportation, and related itineraries.
• Support project coordination and administrative planning activities.

Communication & Stakeholder Engagement

• Serve as the first point of contact for visitors and external stakeholders.
• Receive, screen, and direct telephone calls appropriately.
• Respond professionally to emails, correspondence, and general enquiries.
• Foster positive relationships with students, staff, partners, and other stakeholders.

Documentation & Reporting

• Prepare professional reports, presentations, and meeting documentation.
• Conduct research and compile information from multiple sources when required.
• Ensure accurate record-keeping and timely submission of reports.

Office Operations

• Maintain a professional, organized, and efficient office environment.
• Anticipate the needs of management and proactively provide administrative support.
• Assist in improving office processes and administrative systems.

Qualifications & Experience

Applicants must possess:

• A Bachelor’s Degree in:
  • Business Administration
  • Secretaryship
  • Project Management
  • Communication
  • Or any related discipline.
• A minimum of two (2) years’ post-qualification experience in an administrative or similar role.
• Prior experience in office administration will be an added advantage.

Required Skills & Competencies

The ideal candidate should demonstrate:

• Excellent verbal and written communication skills.
• Strong minute-taking and report-writing abilities.
• Excellent organizational and planning skills.
• Strong problem-solving and analytical abilities.
• Exceptional attention to detail.
• Excellent time management skills with the ability to meet deadlines.
• Ability to effectively prioritize and manage multiple tasks simultaneously.
• Strong interpersonal, networking, and relationship-building skills.
• Excellent project management capabilities.
• Ability to work collaboratively while also performing independently.
• High level of professionalism, integrity, and confidentiality.
• Strong research, information gathering, and synthesis skills.
• Quick learning ability and adaptability.
• Critical thinking and creative problem-solving skills.
• Self-motivation with a strong commitment to delivering results.

Why Join Heritage Christian University?

Joining Heritage Christian University offers an opportunity to:

• Build a rewarding career in a reputable chartered private university.
• Work within a collaborative and values-driven academic environment.
• Contribute to educational excellence and institutional development.
• Enjoy a competitive remuneration package and opportunities for professional growth.

How to Apply

Interested and qualified candidates should submit the following:

• A comprehensive Curriculum Vitae (CV)
• A Cover Letter

Applications should be sent via email to hr@hcu.edu.gh

Alternatively, hard copy applications may be submitted to:

The Human Resources Office
Heritage Christian University (HCU)
Amasaman, Behind the Olympic Stadium
Accra, Ghana

Applicants are also required to complete the Senior Staff Application Form, available on the University’s website:

🌐 www.hcu.edu.gh

Application Deadline: Friday, 24th July, 2026

Only shortlisted applicants will be contacted.

Heritage Christian University is an Equal Opportunity Employer and encourages qualified candidates who are passionate about excellence in higher education to apply.