Export Officer – Polytank Ghana

Job Description

Reports to: Snr. Manager Finance & Accounts
Job Location: Spintex
Department: Accounts

Responsibilities

• Coordinate and manage the end-to-end export documentation process, ensuring all
  export transactions are completed accurately, timely, and in compliance with regulatory
  requirements.
• Prepare, review, and process all export documentation, including Commercial Invoices,
• Packing Lists, Bills of Entry (BOE), Certificates of Origin, Bills of Lading, Letters of Credit
  (LC) documentation, Export Declarations, and other supporting documents required for
  export transactions.
• Liaise with clearing agents, freight forwarders, shipping lines, banks, customers, and
  regulatory authorities to facilitate the smooth execution of export transactions from
  order confirmation through final receipt of export proceeds.
• Reconcile Bills of Entry (BOE), export invoices, shipping documents, and customer
  records to ensure completeness, accuracy, and proper accounting of all export
  transactions.
• Prepare periodic reconciliations of export sales, BOEs, Duty drawback claims, customer
  collections, and outstanding export proceeds for management review.
• Prepare, submit, and reconcile Duty Drawback claims, ensuring all claims are supported
  by appropriate documentation and recovered within the required timelines.
• Coordinate documentation relating to sales made to Free Zone companies and ensure
  compliance with all statutory, customs, tax, and regulatory requirements governing such
  transactions.
• Liaise with banks on export-related transactions, including Letters of Credit (LCs), export
  proceeds, trade finance documentation, and other banking requirements.
• Maintain accurate and up-to-date records of all export transactions, statutory filings,
  permits, certificates, BOEs, and supporting documentation to facilitate audits and
  regulatory inspections.
• Prepare and submit periodic reports on export performance, outstanding export
  proceeds, BOE status, Duty Drawback claims, and compliance matters to the Finance
  Manager and other designated divisional managers.
• Support internal and external audits by providing export schedules, reconciliations,
  documentation, and explanations relating to export transactions.
• Perform any other duties assigned by Management in support of export administration,
  compliance, and customer service activities.
  
  
  QUALIFICATIONS & REQUIREMENTS
• Bachelor’s Degree in Accounting, Finance, Business Administration, Logistics, Supply
  Chain Management, International Trade, or a related field.
• Professional qualification or part qualification in Accounting, Finance, Logistics, or
  International Trade will be an added advantage.
• Minimum of 3-5 years’ relevant experience in export administration, export
  documentation, shipping, logistics, or international trade operations.
• Sound knowledge of export procedures, customs regulations, export documentation
  requirements, and international trade practices.
  Kindly send your curriculum vitae with the subject title “Export Officer” to email address
  polytanksrecruitment@gmail.com / Joseph.yartey@polytankgh.com . Please note that only shortlisted
  applicants will be contacted. Closing date: 10th July 2026