Senior Administrative Assistant – Ghana Academy of Arts & Sciences

Administration & Office Support
Accra
June 11, 2026
Full Time
Urgent
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Job Description

Job Summary

Under the Executive Secretary, the Senior Administrative Assistant
performs high-level administrative, secretarial and operational duties.

Key Responsibilities
  • Coordinate and supervise daily administrative operations of the office.
  • Ensure effective management of office schedules, files, and documentation.
  • Prepare official letters, memoranda, reports, briefs, and presentations.
  • Assist in organizing meetings, conferences, workshops, and official engagements.
  • Monitor office supplies and coordinate procurement requests.
  • Ensure proper maintenance and utilization of office equipment.
  • Coordinate transportation, accommodation, and logistics for official assignments and events.
  • Assist in staff attendance monitoring, performance appraisal, leave administration, and welfare coordination.
  • Promote positive institutional image through effective communication and professionalism.
  • Ensure adherence to public service rules, regulations, and organizational policies.
  • Assist in implementing administrative reforms and operational procedures.
  • Support audits, inspections, and management reviews.
  • Perform any other official duties assigned by management consistent with the role.
Qualifications and Experience
  • Bachelor’s Degree or Higher National Diploma (HND) in: Public Administration, Management Studies, Business Administration, Secretaryship and Management Studies, Human Resource Management, or a related field from a recognized
    institution.
  • Minimum of 5 years’ relevant post-qualification experience, with at least 2 years within an academic, public sector, or corporate environment.
  • Demonstrable experience and proven track record in
    administration.
  • Membership with a recognized professional body (e.g., IHRMP Ghana) is an advantage.
  • Strong knowledge of higher education systems and governance structures will be an advantage.
Skills & Competencies
  • Knowledge of the Ghana Labour Act and public service rules, regulations and policies.
  • Strong administrative, record-keeping skills, and report-writing skills.
  • Confidentiality, integrity and ethical conduct.
  • Good interpersonal and conflict resolution skills.
  • Excellent communication skills.
  • Proactive and excellent problem-solving skills.
  • Proficient in ICT tools for administrative efficiency.
Tenure

Performance-based promotion or until the incumbent reaches
the compulsory retirement age of 60 years.

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