Transport Officer – Confidential

Job Description

Department: Logistics
Reporting To: General Manager
Location: Accra

Job Purpose
The Transport Officer is responsible for the effective management, maintenance, and operation of the
company’s transport fleet, including salon cars and trucks/trailers. The role ensures safe, efficient, and
cost-effective transportation to support distribution operations, while maintaining high vehicle
availability, minimizing downtime, and leading and developing a competent transport team.

Key Responsibilities
Fleet Management

• Manage and oversee the company’s entire vehicle fleet, including:
  o Managers’ salon cars
  o Trucks and trailers used for product deliveries
• Ensure all vehicles are roadworthy, fully functional, insured, licensed, and compliant with legal
  and safety requirements.
• Plan and monitor regular servicing, preventive maintenance, and repairs.
• Ensure high fleet availability by minimizing vehicle downtime through effective preventive
  maintenance, timely repairs, and proper planning.
• Monitor vehicle breakdown trends and implement corrective actions to improve reliability and
  operational readiness.
• Maintain accurate records for vehicle servicing, inspections, fuel usage, mileage, and repairs.
  
  Transport & Delivery Operations
• Allocate vehicles and drivers based on delivery requests from the Supply Chain Manager and
  other authorized departments.
• Plan and optimize delivery schedules to ensure timely and efficient distribution of goods.
• Coordinate vehicle availability to support production and customer delivery timelines.
• Ensure maximum availability of trucks and cars to support uninterrupted distribution and
  management transportation requirements.
• Monitor vehicle utilization and recommend improvements to reduce downtime and operating
  costs.
• Work closely with department heads to understand transport needs and support overall
  operational efficiency.
  
  Technical Maintenance & Vehicle Expertise
• Possess strong technical knowledge of light vehicles, trucks, and trailers, including engines,
  transmissions, braking systems, suspension, electrical systems, and hydraulics.
• Diagnose common mechanical and electrical faults and coordinate effective repairs to minimize
  vehicle downtime.
• Supervise and guide mechanics and welders in carrying out repairs, fabrications, and
  modifications to vehicles and trailers.
• Ensure preventive maintenance schedules are properly designed, implemented, and adhered to
  for all vehicles.
• Verify quality of repairs and maintenance work to ensure vehicles are safe, reliable, and fit for
  operation.
• Liaise with external garages, spare parts suppliers, and service providers to ensure timely and
  cost-effective maintenance.
• Ensure availability and proper use of tools, equipment, and spare parts required for vehicle
  maintenance.
• Keep updated on new vehicle technologies and maintenance best practices relevant to
  commercial and light vehicles.
  
  Team Leadership & Management
• Lead, supervise, and manage a transport team including: Drivers, Mechanics, Welders and
  vehicle technicians
• Build, train, and develop a competent, disciplined, and safety-conscious transport team.
• Prepare duty rosters, assign tasks, and monitor staff performance.
• Enforce company policies, road safety standards, and disciplinary procedures.
• Promote teamwork and effective communication within the transport team and across
  departments.
  
  Fuel & Cost Control
• Manage the allocation and control of fuel coupons/cards.
• Monitor fuel consumption and investigate variances or misuse.
• Implement cost-control measures related to fuel, maintenance, and repairs.
  
  Safety, Compliance & Reporting
• Ensure compliance with traffic laws, transport regulations, and company safety policies.
• Conduct regular vehicle inspections and safety checks.
• Investigate and report accidents, incidents, or vehicle breakdowns.
• Prepare clear, accurate, and timely reports on fleet performance, vehicle maintenance, fuel
  consumption, incidents, and staff activities.
• Submit regular operational and compliance reports to management to support effective
  decision-making.
• Collaborate with the EHS team to implement transport safety procedures, risk assessments, and
  corrective actions.
• Participate in safety meetings and audits related to fleet and transport operations.

Leadership & Continuous Improvement

• Demonstrate strong leadership and accountability in all transport operations.
• Identify opportunities to improve efficiency, reduce costs, and enhance service delivery.
• Drive continuous improvement initiatives to reduce vehicle downtime, improve fleet reliability,
  and ensure all vehicles remain operational to meet business demands.
• Support management with recommendations for fleet expansion, replacement, or upgrades.
• Work collaboratively with other department heads to align transport operations with company
  objectives.
  
  Qualifications & Experience
• Diploma or Degree in Transport Management, Logistics, Mechanical Engineering, or a related
  field.
• Minimum of 5–8 years’ experience in fleet or transport management, preferably in a
  manufacturing or industrial environment.
• Proven experience managing trucks, trailers, and light vehicles.
• Experience leading teams of drivers and technical staff.
  
  Skills & Competencies
• Strong leadership and people management skills.
• Good knowledge of vehicle maintenance and transport operations.
• Strong planning, coordination, and problem-solving abilities.
• High level of integrity and accountability.
• Good communication and reporting skills.
• Ability to work under pressure and meet operational deadlines.
• Strong interpersonal skills and ability to collaborate effectively with cross-functional teams.
  
  
  Working Hours
• Monday – Friday 8:00am-5:00pm
• Saturday 8:00am – 2:00pm