Maintenance Supervisor (Local Facility Manager) – The U.S. Mission in Accra
Job Description
Duties
This position serves as the principal authority and technical advisor on all facility operations, maintenance, repair, and minor construction portfolio of U.S. government-owned, short term, and long term leased properties. Manages and supervises the operation and maintenance program for all facilities to include developing budgets, producing assessment reports and contract scopes of work for repair, improvement, or renovation projects.
FACILITIES MANAGEMENT (50%) – Runs the Facility Management and Improvement Program and serves as the OBO liaison at post. Leads the facility management (FAC) section at post in ensuring an effective program. Oversees maintenance program planning, construction alterations, service contracts, and grounds management. Serves as a technical expert and advisor on all facility management functions. Conducts routine inspections of all building systems to determine maintenance, repair and replacement requirements. Evaluates building interior and exterior components, their age, condition, history, and maintenance needs. Applies a good understanding of the mechanical and electrical infrastructure of buildings and compound utility grids. Ensures the effective use of OBO Computerized Maintenance Management Systems (CMMS) and recommends changes to achieve maximum efficiency. Ensures proper adherence to OBO facility management policies, procedures and requirements, and ensures that staff and post are aware and compliant. Prepares and submits reports to OBO and post management on results-based indicators, including the Annual Inspection Survey (AIS), Facility Condition Index (FCI), Benchmark Survey, and utility tracking program.
MAINTENANCE AND REPAIR (M&R) PROJECT DEVELOPMENT, ACQUISITION/EXECUTION AND BUDGETING (20%) – Leads the FAC Section in the planning, development, and execution of required maintenance and repair projects including design, scope of work, bill of materials, as well as developing cost estimates for in-house or contracted projects. Performs project and contract management functions to include scheduling and coordination of work, oversight, and inspection. Maintains contractual relationships with the Embassy maintenance and construction contractors. Responsible for OBO financial assets, requesting, justifying, and managing operating budgets, and acts as signatory for project monetary obligations. Coordinates with OBO to secure funds and obtain guidance on project and M&R requirements. Accountable to the MO/Sr FM and Financial Management Officer for expenditures related to facilities operations. Acts as the COR for local facility and maintenance contracts. Performs skilled/manual labor as necessary for the maintenance, repair, renewal, upgrade, rehabilitation and installation of mechanical and electrical components.
SUPERVISION (20%) – Supervises a Maintenance Supervisor, Engineers, and administrative staff, and indirectly supervises the maintenance staff. Reviews, identifies, and requests staff needs such as tools, personal protective equipment (PPE), supplies, and reference materials to not only ensure a safe work environment, but a developed and knowledgeable workforce. Manages the maintenance library. Ensures that records are retained on all major systems and buildings including manuals, manufacturers’ cut sheets, physical samples, equipment specifications, diagrams, and drawings. Selects the appropriate information to add to the library when new systems are upgraded, replaced, or in need of additions. Evaluates and identifies staff training needs and makes recommendations on training courses or mentoring needs to ensure that staff are effective. Presents and justifies staffing requirements and requests the positions and funding to post management, as needed. Maintains appropriate internal controls to prevent waste, fraud and abuse. Supports and promotes EEO policies.
SECURITY (10%) – Participates in the implementation of DoS security regulations, procedures, and policies pertaining to the facility management program and the FAC section. Assists DoS Security Officers and technicians when necessary to maintain security infrastructure and protocols. Acts as the primary liaison between post and OBO, to include scheduling and acting as control officer for all OBO and facilities-related visits. Assists post with VIP visits.
Incumbent serves as an incidental operator of official vehicles and meets all requirements outlined in 14 FAM 433.
Qualifications and Evaluations
Requirements:
All selected candidates must be able to obtain and hold a:
- Public trust security clearance.
All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time12 weeks upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Education Requirements:
Bachelor’s degree in electrical, mechanical, civil, facility management, or another engineering field.
Please address this factor in your ERA application under Education.Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.Qualifications:
Experience:
At least five years of experience within facilities management (including four years in building maintenance trades).
At least two years of experience as a facilities manager.
Please address this language requirement in your ERA application.
Language:
Fluency in speaking/reading/writing, may include the ability to translate English
Please address this language requirement in your ERA application.
Job Knowledge:
Thorough professional knowledge of the field of Facility Management and of U.S. building and construction practices and codes. Good knowledge of host country building codes. A good knowledge of preparing and managing budgets and documented knowledge of project management.
Please address this factor in your ERA application under Major Duties and Responsibilities.
Skills And Abilities:
• Ability to research, interpret and apply a variety of building regulations and policies.
• Skills in using various software programs and applications is required. Good computer systems skills including Microsoft Office and Outlook programs, and similar software.
• Ability to provide excellent customer service and to be able to effectively communicate with individuals of all ranks.
• Ability to multi-task and to manage personnel. Must be able to work independently including setting priority for self and subordinate staff.
• Ability to apply fluent English grammar, spelling, punctuation and formatting skills; to proofread and submit documents without error; draft, staff, and finalize correspondence utilizing clear writing style.
• Ability to communicate easily with various employees from DoS, DoD and international organizations.
• Ability to work in a range of environments (inside/out/cold/hot/rainy/dusty/loud and from heights (ladder, scaffold, roofs).
Please address this factor in your ERA application under Major Duties and Responsibilities.
Benefits and Other Info
Benefits:Agency Benefits:
The U.S. Mission offers a competitive compensation and benefits package for local employees.
For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.Other Information:
HIRING PREFERENCE SELECTION PROCESS:
A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.
HIRING PREFERENCE ORDER
- Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **
* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.
For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.
ADDITIONAL EMPLOYMENT CONSIDERATIONS
The following apply to EFMs, USEFMs, and AEFMs only:
- Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
- Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
The following apply to Locally Employed (LE) staff only:
- Current employees serving a probationary period are not eligible.
- Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.
How to Apply
How to Apply:
Click the “Apply to This Vacancy” button at the top of the page to begin your application. For an instructional video on how to apply click here.
Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application.
You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.
For a copy of the complete position description, please contact the HR Office.
To request a reasonable accommodation, please contact the HR Office.
Required Documents:
Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position.
All Applicants:
- Residency Permit (if applicable)
- Work Permit (if applicable)
- University Degree
- Driver’s License
In addition, Eligible Family Member (EFM) Applicants must submit:
- Copy of Sponsor’s Travel Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
Next Steps:
The HR Office will contact successful applicants. For more information on applying for jobs or employment with us, please visit the U.S. Mission website Current Job Openings.
Thank you for your application and your interest in working with us.