Maintenance Planner – Petrosol Platinum Energy

Job Description

Job Grade: Officer | Job Level: L4 N2
Department: Projects & Maintenance
Location: Tema Depot
Reports To: Haulage Business Manager
Escalation: Head, Projects & Maintenance
Direct Reports: None

Role Overview

The Maintenance Planner is responsible for ensuring maximum fleet availability and operational reliability through the effective planning, scheduling, and monitoring of preventive and corrective maintenance activities for Bulk Road Vehicles (BRVs).

The role focuses on optimizing maintenance costs, coordinating service providers, and ensuring full compliance with safety, regulatory, and OEM standards.

Key Performance Indicators (KPIs)

• Preventive Maintenance (PM) Compliance
• Fleet Availability & Operational Reliability
• Breakdown & Fault Management Efficiency
• Spare Parts & Tyre Lifecycle Management
• Regulatory, HSSE & OEM Compliance

Key Responsibilities

Leadership & Values Alignment

• Demonstrate and promote the company’s core values: Service, Empathy, Leadership, Professionalism, Integrity, and Sustainability.
• Act as a brand ambassador, inspiring others and upholding organizational standards.

Maintenance Planning & Scheduling

• Develop and implement a 12-month preventive maintenance (PM) calendar for all Bulk Road Vehicles (BRVs).
• Schedule maintenance activities to minimize disruption to haulage operations.
• Ensure all preventive maintenance activities are completed within stipulated timelines.

Inspection & Fault Management

• Conduct pre-trip and post-trip inspections for all BRVs.
• Log and track all reported faults from drivers and operations teams.
• Monitor repair progress from fault reporting through to vehicle return-to-service.

Repairs & Service Provider Coordination

• Liaise with service providers to prioritize and expedite repairs.
• Monitor job progress to ensure quality workmanship and timely completion.
• Verify that all replaced parts meet OEM operational standards.

Spare Parts & Tyre Management

• Monitor tyre usage, rotation, and replacement schedules.
• Maintain and manage a database of critical spare parts.
• Define and track reorder levels to prevent stock-outs and downtime.

Cost Control & Compliance

• Prepare and present monthly maintenance cost reports against approved budgets.
• Recommend cost-efficiency initiatives without compromising safety or reliability.
• Ensure compliance with regulatory and industry standards, including those of the NPA, DVLA, and OEM requirements.

Qualifications & Experience

• Diploma or Bachelor’s degree in Mechanical Engineering, Transport Engineering, Logistics, or a related field.
• Minimum of three (3) years’ experience in fleet maintenance planning, preferably within the petroleum or energy sector.

Key Competencies

Technical Knowledge

• Strong knowledge of diesel engines, fuel haulage equipment, and safety standards.
• Familiarity with maintenance tracking systems and ERP platforms.

Skills

• Strong analytical and critical thinking skills.
• Ability to analyze maintenance data and prepare cost estimates.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to adapt to changing operational requirements and work collaboratively in a team environment.

Behavioral Attributes

• High level of integrity and professionalism.
• Proactive, disciplined, and results-oriented.
• Self-driven with the ability to work with minimal supervision.
• Hands-on, field-oriented approach.
• Strong cost-efficiency mindset.
• Firm yet approachable, with the ability to enforce quality standards.
• Alignment with the organization’s core values of Integrity, Empathy, Professionalism, Leadership, Service, and Sustainability.

Working Conditions

• May require irregular working hours, including weekends and public holidays.
• Involves frequent movement, travel, meetings, and presentations as operational needs demand.