Fleet Manager

Job Description

Department: Logistics
Reports To: Head of Logistics
Location: East Legon
Employment Type: Full-Time

Job Purpose

The Fleet Manager is responsible for the strategic and operational management of the organization’s fleet of vehicles and heavy-duty equipment. This role ensures optimal fleet availability, regulatory compliance, safety standards, asset protection, and cost efficiency to effectively support organizational objectives.

Key Responsibilities

1. Fleet Operations Management

• Oversee the daily operations of all company vehicles, trucks, and equipment.
• Ensure fleet availability aligns with operational requirements.
• Develop and implement effective fleet utilization strategies.
• Monitor vehicle performance, fuel consumption, and operational efficiency.

2. Preventive Maintenance & Repairs

• Develop and enforce comprehensive preventive maintenance schedules.
• Ensure timely servicing, repairs, and statutory inspections.
• Maintain accurate and up-to-date maintenance records.
• Coordinate with mechanics, workshops, and external service providers.
• Minimize downtime and ensure optimal equipment reliability.

3. Compliance & Regulatory Management

• Ensure full compliance with transport regulations and safety standards.
• Manage vehicle licensing, insurance, and roadworthiness certifications.
• Enforce occupational health and safety policies related to fleet operations.

4. Cost Control & Budgeting

• Prepare and manage fleet operational budgets.
• Monitor fuel, maintenance, and repair costs to control expenditures.
• Identify and implement cost-saving initiatives without compromising safety or performance.
• Analyze fleet performance reports and recommend operational improvements.

5. Asset Management

• Maintain an accurate and up-to-date fleet asset register.
• Oversee vehicle acquisition, disposal, and replacement cycles.
• Conduct periodic fleet audits.
• Implement and manage vehicle tracking and telematics systems where applicable.

6. Safety & Risk Management

• Develop and enforce driver safety policies and procedures.
• Investigate accidents and incidents, implementing corrective actions as required.
• Conduct driver training sessions and performance evaluations.
• Ensure compliance with defensive driving standards and risk mitigation practices.

7. Reporting & Documentation

• Prepare and submit monthly fleet performance reports.
• Maintain comprehensive documentation for inspections, servicing, fuel usage, and repairs.
• Provide strategic insights and recommendations to senior management.

Key Performance Indicators (KPIs)

• Vehicle and equipment uptime percentage
• Maintenance cost per vehicle
• Fuel efficiency metrics
• Accident and incident rate
• Compliance rate (licenses, insurance, inspections)
• Fleet utilization rate

Qualifications & Experience

Education

• Bachelor’s Degree in Logistics, Transport Management, Mechanical Engineering, or a related field.
• Professional certification in Fleet Management is an added advantage.

Experience

• Minimum of five (5) years’ experience in fleet or transport management.
• Proven experience managing trucks, heavy-duty equipment, or utility vehicles.
• Experience within the construction or logistics industry is preferred.

Skills & Competencies

• Strong mechanical and technical knowledge
• Budgeting and cost-control expertise
• In-depth knowledge of transport laws and safety regulations
• Leadership and team management capability
• Analytical and problem-solving skills
• Strong reporting and documentation skills

Working Conditions

• Combination of office-based and fieldwork.
• Occasional emergency response to vehicle breakdowns.
• May require extended working hours when necessary.

How to Apply

Qualified candidates should submit their CV to:
nmwrecruitment@gmail.com

Closing Date: 30th March 2026

Only shortlisted candidates will be contacted.