Facility Officer – GLICPO GROUP

Job Description

Duties:
• Supporting Project and admin staff members.
• Maintaining facility management processes.
• Maintaining & optimizing facilities & Assets
• Technology integration.
• Managing Facility renovation and repair projects.
• Purchase /vendor management
• Putting it all together for facilities management.

Responsibilities also include performing and coordinating other miscellaneous duties as assigned by supervisor.

1.2. Facility Management
• Ensure work environment is always clean and professional.
• Ensure that the facility is fully operational with all utilities functioning properly.
• Perform daily inspections and identify and address issues to ensure a clean and safe work environment for staff members.
• Ensure proper maintenance of organizations’ assets (cars, properties, office appliances, equipment etc)
• Coordinate and schedule equipment and building repairs, installations, and maintenance work with vendors and appropriate in-house staff.
• Manage unplanned maintenance, repair and recovery for the facility as required within the shortest possible time.
• Follow-up on timelines to ensure periodic services such as generator and elevator servicing, facility
• Energy management: ensure adherence to managing energy sources – turning off lights, putting off equipment, and use of inverter to the firm’s advantage.
• Assist with and coordinate internal office and furniture moves
• Assist with special projects related to office facilities, including office construction and refurbishments and vendor biding processes.
• Manage staff parking inside and outside the office premises as allowed by Estate compliance/ensure timely payment of annual fees to monitoring agency.

2.0.  Database Management
• Database management: keep up-to-date database of Firm’s contacts – periodically updated and cleaned to ensure minimal errors (less than 5% of communications should be returned for wrong addresses, deaths, etc)

3.0.  KEY SKILLS REQUIRED:
Attention to details Sense of aesthetics Negotiation skills
Good communication skills Supervision skills
Innovative, proactive and ability to troubleshoot.

4.0.  QUALIFICATION:
Minimum of three (3) years’ experience in the same field
Bachelor’s degree in one or any of these: Facility Management, Estate Management, Estate Valuer or any other related field of study within depth knowledge of real estate industry and its current events.