Event Manager cum House & Estate Manager – Mohinani Group
Job Description
Position Overview:
The Event Manager cum House & Estate Manager will be responsible for the comprehensive management and coordination of the Chairman’s Residence and Arabella Estate in Accra. The role involves ensuring the highest standards of hospitality and maintenance, managing staff and vendors, and organizing corporate and private events hosted at the residence or estate. The incumbent will ensure seamless day-to-day operations, exceptional service delivery, and meticulous attention to detail across all areas of responsibility.
Key Responsibilities:
- A. Chairman’s Residence Management
– Oversee daily operations and upkeep of the Chairman’s residence, ensuring all facilities are well-maintained, functional, and aesthetically presented at all times.
– Supervise and coordinate residence staff, including housekeeping, kitchen, maintenance, gardening, and drivers.
– Manage household inventories, utilities, and supplies; maintain records of usage and procurement.
– Ensure quality food, hygiene, and housekeeping standards are consistently maintained.
– Coordinate travel, accommodation, and hospitality arrangements for visiting guests, dignitaries, and family members.
– Manage confidential matters and maintain high discretion regarding household operations and personal affairs.
- B. Event Management (Corporate & Private)
– Plan, organize, and execute corporate events, functions, dinners, cultural evenings, and private gatherings at the residence or Arabella Estate.
– Manage end-to-end event logistics — from concept, budgeting, and vendor coordination to execution and post-event review.
– Liaise with caterers, decorators, entertainers, and suppliers to ensure quality and timely service.
– Ensure flawless guest experience through effective coordination of staff, protocols, and hospitality arrangements.
– Maintain an event calendar and provide advance planning updates to the Chairman’s Office.
- C. Arabella Estate Management (Accra)
– Oversee all estate operations, maintenance, landscaping, and facility management of Arabella.
– Ensure regular inspection and upkeep of all buildings, gardens, pools, and technical systems.
– Coordinate with security teams to ensure a safe, well-guarded environment at all times.
– Supervise estate-based staff and contractors for repairs, cleaning, and gardening services.
– Manage estate expenses, vendor contracts, and budgets in alignment with company guidelines.
– Prepare periodic reports on estate condition, staff performance, and improvement plans.
– ensure all agreements, renewal / closures, payments and other aspects are taken care of on timely basis.
- D. Administration & Coordination
– Prepare and monitor operational budgets for the residence, estate, and events.
– Maintain detailed documentation of expenditures, staff rosters, staff payments, vendor agreements, and inventory.
– Serve as the primary liaison between the Chairman’s Office, suppliers, and internal administrative departments.
– Handle procurement, cost optimization, and vendor performance reviews.
– Uphold confidentiality, discretion, and professionalism in all communications and transactions.
Qualifications & Experience:
– Bachelor’s degree in Hospitality Management, Business Administration, Event Management, or related field.
– 8–12 years of experience in high-end hospitality, luxury residence management, or estate administration (preferably with exposure to corporate or expatriate households).
– Proven experience in event management, facility coordination, and vendor supervision.
– Strong background in housekeeping, F&B coordination, and maintenance management.
– Experience working in Ghana or West Africa will be an added advantage.
Skills & Competencies:
– Excellent organizational, coordination, and leadership skills.
– Strong interpersonal and communication abilities; culturally sensitive.
– Vendor management and contract negotiation expertise.
– Financial discipline with ability to manage operational budgets.
– High attention to detail and commitment to quality service.
– Proactive, hands-on approach to problem-solving and team supervision.
– Flexibility to work extended hours and weekends as per event or operational requirements.
Personal Attributes:
– Professional, trustworthy, and discreet in handling confidential matters.
– Service-oriented with a polished, courteous demeanor.
– Energetic, dependable, and self-motivated.
– High personal integrity and commitment to excellence.