Feed Mill Officer

Job Description

Job title: Feed Mill Officer
Reports: Production Manager
Department: Production
Location: Kumasi


Premier Poultry aims to be the leading smallholder-focused poultry company in Ghana. Our purpose
is to make rural households healthier and wealthier, and we achieve this by supplying them with highquality, vaccinated, brooded, and affordable improved dual-purpose chickens.
Premier Poultry is backed by reputed international investors with a proven track record of success in
the poultry industry, including market-leading enterprises in Ethiopia (EthioChicken), Rwanda, and
Uganda (Uzima).


We are seeking to employ highly motivated, passionate, committed, result-oriented, and self-driven
professionals to help us establish our presence in rural and urban communities across the country.
The FeedMill Officer is responsible for all activities related to the production of quality feeds,
including receipt of raw materials, processing/mixing, bagging, inventory, cleaning, and
maintenance. This role requires a “Strive for Excellence, Reject Good Enough” attitude that
focuses on reaching excellence in all things. The Feedmill Officer is responsible for scaling a
growing team and working closely with the sales team and other key departments to ensure
quality is maintained at a high level.


Key KPIs
● Production of feed in line with cost targets, including tight management of overheads
and raw materials sourcing
○ Raw materials storage loss not to exceed 0.5%
○ Milling loss not to exceed 0.5%
○ Quality feed production
● Production of high-quality feeds that promote growth and strong results in breeder
stock and commercial flocks
● Adherence to biosecurity procedures
● Proactive machine preventive and breakdown management, clear communication with
the maintenance team, and having enough accessories.
● Advanced planning for raw material, premix, and other feed mill-related work to avoid
emergencies.
● Review the quality and margin of formulations and communicate on time with the
production manager
Preparing SOPs and quality control measures to comply with company std and improve efficiency.


Duties and Responsibilities
Raw Materials Sourcing and Management
● Develop raw materials standards and specifications
● Responsible for ensuring all raw materials received meet specifications as set out, and for
strict adherence to quantities

● Support on raw materials sourcing as requested
● Follow up for drivers, workers, and or loading and unloading workers
● Communicate with Stakeholders and the Sourcing team weekly regarding raw materials
stocks and requirements to avoid stockouts
● Manage expiry dates or validity of materials to ensure quality


Production
● Responsible for all feed production SOPs, including mixing times, bagging procedures, etc
● Ensure production is in adherence with recipes approved by the Operations Director
(quantities measured by the Store Keeper are recipes and added properly to the machines)
● Implement strategies to minimize stock shrinkage (<0.5%) and production loss (0.5%)
● Oversee management of machines, including ensuring preventative maintenance programs
are adhered to, recommending modifications as needed
● Ensure proper weights for all feed produced
● Review production plans with necessary stakeholders to agree on volumes to be produced
● Solicit feedback from other departments regarding continual improvements to feeds


Inventory
● Work closely with the Store Keeper and Finance to manage the inventory maintained on site
● Ensure the cleanliness and organization of the feed mill area, including
● Manage inventory on a FIFO basis
● Comply with all stock takes and take responsibility in case of missing stock


Leadership and Staff Management
● Recruit and manage laborers as needed to assist in the feed mill operations; proactively
communicate additional hiring needs to the production manager
● Identify staff development gaps and conduct training to improve performance and
management
● Manage the team’s performance by determining targets/KPIs, managing planned activities,
and reviewing key performance areas and control of direct subordinates
● Provide leadership, training, recruitment, selection, and motivation for the Operations team
● Operate as a key leader on the Production team, including independently engaging with other
department leads, providing needle-moving business suggestions, and identifying new costsaving strategies
● Provide feedback in a constructive way to peers, subordinates, the MD, and the Operations Director


Reporting
● Provide weekly feed production reports to Finance, reconciling any differences on time;
provide a weekly feed report to Management on key activities of the feed mill
● Provide weekly production outlooks to key stakeholders to align production plans
● Review monthly reports provided by Finance to identify trends and opportunities for
improvement; implement strategies for cost reductions


Quality Assurance

● Manage relationships with testing facilities to ensure cost-effective testing measures
● Oversee all quality assurance and control activities, including maintaining testing databases,
feed traceability reports, and adherence to Quality Assurance SOPs
● Rapidly communicate any quality issues to Management and necessary stakeholders
● Manage any quality issues with finished feed, including product recalls, remixing, or other
adjustments required to ensure high-quality production


Additional responsibilities
● Biosecurity: Ensure the biosecurity of the Feed Mill and Feed Mill Staff; periodically review
and improve the adequate biosecurity program
● Training: Provide training to other departments (e.g., Sales, CI) as requested on feed topics
● Execute related duties as given /assigned by the manager
● Maintain compliance with all company policies and procedures


Qualifications and Requirements
● The ideal candidate should preferably hold a Bachelor’s degree in Feed Mill Technology,
Animal Nutrition, Production Engineering, or a related field, or proven aptitude and
natural ability
● At least two or more years’ experience in similar roles in a busy commercial setting
● Broad knowledge of Feed Mill technology
● Good ability to manage and lead teams


The right Candidate should have the following:

• The Passion to learn and grow: There will be ample opportunity to grow in this role, as we
  expand into new markets which will give you more experience to be an expert.
• Quick and adaptive Approach: As PPL is growing fast, priorities shift and there will be constant
  re-evaluation of our approach to business, hence you will enjoy a flexible environment with
  enthusiastic new challenges.
• Passionate about positively impacting smallholder farmers and customers in rural areas: You
  will be excited by the possibility of directly impacting millions of Ghanaians, thereby helping
  them to build a sustainable livelihood, as well as improve their nutritional value.