Assistant Finance Controls Specialist – West African Gas Pipeline Ltd.
Job Description
KEY JOB ACCOUNTABILITIES & RESPONSIBILITIES:
Manage Accounts Payable to ensure data integrity and timely payments.
• Review daily, all invoices logged in MAXIMO for all currencies and timely approve for export into SUN for payment processing.
• Prepare monthly payroll voucher and bank advice for payment processing.
• Prepare schedules for paying Pension, Savings, Co-operative deductions etc. for all States at the end of each Month.
• Reconcile all AP, Tax and Payroll deduction accounts at the end of each Month.
• Reconcile major AP accounts (more than 150KUSD paid in the last 12 months) with third parties 2 times a year (end of March and Sep).
• Reconcile employee loan account balances to the payroll at the end of each month. Prepare schedules for remitting other payroll deductions.
• Prepare Accounts Payable to support the annual accounts.
Asset (Data) Management
• Apply accounting policies to maintain company fixed assets, register with proper codification, and identification of all company assets.
• Perform periodic and year-end physical identification, count and verification of company assets and reconcile with ledgers.
• Perform system (and manual) depreciation monthly and annually.
• Recommend disposals of assets based on performance of due diligence and carry out updates to records as required.
• Maintain Capex register to track and manage company expenditures for fixed assets in comparison to the capital budget.
System Administration
• Periodic system audit to ensure data integrity.
• Create and ensure rights/permission to system users as required by business operation.
• Assist in generating various finance report from SUN, Vision etc.
• Act as Alternate Systems Administrator for SUN Financials, Vision Q&As, MAXIMO (Procurement, Financials, and Inventory) and Axon.
Cost Allocation and Reconciliation
• Carry out monthly cash counts, periodic spot checks and issue timely reconciliation reports at the end of each month.
• Carry out monthly bank reconciliations for all WAPCo bank Accounts.
• Carry out monthly employees account reconciliation for HQ.
• Allocate monthly prepayment to cost accounts.
• Assist in monthly ledger reconciliation committee and systems assurance meeting before the close of each reporting month.
• Coordinate monthly cash count across stations and perform cash count for HQ. Arrange periodic spot checks of petty cash for all stations.
• Prepare monthly and year end cash valuations and post adjustments in Sun Accounting System.Coordinate and Prepare Financial Reports
• Prepare tax returns for all states – WHT, VAT, PAYE, Corporation Tax, and other minor taxes. Implement a one-year schedule and ensure compliance with deadline.
• Prepare Tax Schedules to support the annual accounts.
Inventory Accounting
• Prepare monthly inventory reconciliations between Sun Accounting System and Inventory Management System.
• Assist in periodic and year end count, valuation of inventory in all Warehouses and Storerooms and post adjustments into Accounting Systems.
• Assist in preparation of year end Net Realizable Value valuations, post adjustments in Accounting System and Inventory Management Systems.
Other Duties
• Conduct annual finance controls testing using approved templates and supporting documentation, in compliance with WAPCo’s Assurance Testing Procedure
Co-ordinate monthly accrual journals and posting across WAGP state.
• Any other duties that may be assigned.
Working Experience and Educational/Academic Background
• Degree or equivalent in Finance, Economics, or Accounting with a minimum of 3 years relevant experience.
• A Chartered/Certified professional accounting qualification or MBA in Finance and Accounting (e.g., CIMA, ACCA, ICA, ACA) would be an added advantage.
• Knowledge of accounting, Controls, Fixed Assets Management, Taxation in Ghana such as Value Added Tax and Withholding Tax, Payroll processing.
All who wish to apply should send their CVs by 28th February 2026