Accounts Officer – Kavod Consult

Job Description

Job Purpose

The Accounts Officer will oversee the company’s day-to-day accounting and financial administration activities, ensuring the accuracy, completeness, and proper documentation of financial transactions. The role will also support accounts reconciliation, expenditure monitoring, cash flow management, and the preparation of periodic financial reports to facilitate effective management decision-making.

Key Responsibilities

1. Financial Records and Transaction Management

• Maintain accurate and up-to-date financial records, including income, expenditure, invoices, receipts, payment vouchers, and other accounting documents.
• Record and process daily financial transactions in accordance with established accounting procedures.
• Ensure proper classification, coding, and documentation of all financial transactions.
• Maintain an organized filing system for financial records and supporting documents.

2. Accounts Payable and Receivable

• Manage accounts payable and receivable activities, ensuring timely processing and recording of transactions.
• Monitor outstanding customer payments and follow up on overdue invoices and customer balances.
• Verify supplier invoices, payment requests, and supporting documentation before processing payments.
• Maintain accurate records of payments made to suppliers and collections received from customers.

3. Bank and Account Reconciliation

• Reconcile bank statements, cash transactions, and company accounts regularly.
• Investigate and resolve discrepancies identified during reconciliations.
• Ensure that all financial transactions are properly captured and supported by relevant documentation.
• Prepare reconciliation reports for management review.

4. Sales, Purchases and Inventory Accounting

• Monitor and maintain accurate financial records relating to sales, purchases, and inventory transactions.
• Track inventory-related financial activities, particularly transactions involving IT hardware and accessories.
• Ensure accurate recording of stock purchases, sales transactions, and related expenses.
• Support the reconciliation of inventory records with relevant financial documentation.

5. Expense and Cash Flow Management

• Monitor operational expenses and ensure that expenditures are properly recorded and authorized.
• Manage petty cash transactions and maintain accurate petty cash records.
• Support budget monitoring and cash flow management activities.
• Identify unusual financial transactions or expenditure discrepancies and bring them to management’s attention.

6. Financial Reporting and Compliance

• Prepare monthly financial reports and provide updates on the company’s financial position.
• Assist in the preparation of financial statements and other management reports.
• Maintain proper documentation to support tax filings, statutory reporting, and external audits.
• Ensure compliance with applicable accounting standards, tax requirements, and internal financial policies.
• Report financial irregularities and discrepancies to management promptly.

Qualifications and Requirements

• A minimum of a Bachelor’s degree in Accounting, Finance, or a related discipline.
• At least three (3) years of relevant working experience in an accounting or finance role.
• Proficiency in Microsoft Excel and accounting software.
• Sound knowledge of accounting principles, financial reporting procedures, and applicable tax requirements.
• Good understanding of accounts payable, accounts receivable, bank reconciliation, and financial record-keeping.
• Experience in inventory accounting or working within an IT hardware, retail, or trading environment will be an added advantage.

Required Skills and Competencies

The ideal candidate must demonstrate:

• Strong numerical, analytical, and problem-solving abilities.
• Excellent attention to detail and a high degree of accuracy.
• High levels of integrity, accountability, and confidentiality.
• Good organizational and time-management skills.
• Ability to work independently and meet reporting deadlines.
• Effective communication and interpersonal skills.
• Strong documentation, record-keeping, and reporting abilities.
• Ability to identify and resolve financial discrepancies.
• Proficiency in Microsoft Office applications, particularly Excel.

Key Performance Indicators (KPIs)

Performance in this role will be assessed based on the following:

1. Accuracy and completeness of financial records and reconciliations.
2. Timeliness and accuracy of financial reports.
3. Effective monitoring and follow-up of outstanding customer payments.
4. Accuracy of sales, purchases, and inventory-related financial records.
5. Compliance with established financial procedures and statutory requirements.
6. Timely processing and documentation of financial transactions.
7. Effective management of petty cash and operational expenditure records.

Core Competencies

• Financial management and accounting proficiency.
• Attention to detail and accuracy.
• Accountability and professional integrity.
• Analytical and critical-thinking abilities.
• Effective communication and interpersonal skills.
• Planning, organization, and time management.

Application Procedure

Interested and qualified candidates should submit their updated CV to the email address below:

Email: recruitment.kavod@gmail.com

Only shortlisted candidates will be contacted.